Office Specialist (Frisco, TX)

Parkhill is seeking an office professional to join our Frisco office.

Requirements

This position will perform the following duties:

Front Desk

• First impression for all employees/clients/visitors.
• Pleasant personality and professional attitude.
• Direct caller to destination and record information.
• Obtain visitor's name to announce appointment with internal employees.
• Knowledgeable in the use of office equipment.
• Take care of client, contractor, and vendor needs as they call or visit the office.

Inventory

• Maintain inventory of office supplies, refreshments, and other goods from retail stores.
• Coordinate (Personal Protection Equipment (PPE) inventory for office.
• Maintain inventory for Parkhill-branded items. Coordinate with Brand Coordinator.

Office Culture

• May help and/or coordinate office employee functions.
• Assist with office morale.
• Coordinate community outreach and activities.
• Promote local office events and successes.
• Decorate common areas for holidays.

Onboarding of New Hires

• Onboarding - Distribute Welcome Packages.
• Review I-9 documents and submit them to P&C.
• Take temporary photos of new hires.
• Coordinate with Location Leader on set-up and location of new hire.

Processes

• Type letters, correspondence, reports, and other documents, as needed.
• Secure travel accommodations/reservations for all offices, as needed.
• Coordinate Proposals - print, bind, and deliver (specific to offices outside of Lubbock).
• Coordinate lunch meetings.
• Prepare outbound mail and parcels (specific to certain offices).
• Distribute mail upon receipt (specific to certain offices).
• Submit invoices approved by appropriate PMs and checks received to accounting staff.
• Coordinate Parkhill technology for checked in/out items (specific to certain offices).

Facilities

• Schedule repairs and maintenance for building (specific to certain offices).
• Coordinate issuing keycards for new employees (specific to certain offices).
• Assist with managing janitorial, grounds, and parking needs (specific to certain offices).
• Coordinate office cleanup dates.
• Make coffee and stock refreshments from storage room to break room.
• Coordinate general office tidiness in common areas.
• Maintain conference room calendars.
• Coordinate car rentals (receiving and returning).
• Storage file logs and assist in finding Drawings needed from old projects.

Assist as needed with additional office needs.

Requirements

• Associate degree or at least two years' related experience/training, or equivalent combination of education and experience.
• Under minimal supervision, operates multi-line telephone system as well as receives visitors, determines the nature of their business, and directs them appropriately.