Senior Conference Planner, Logistics

Role Purpose
To support the Logistics team in the delivery of Gartner's must-attend global conferenceportfolio, in-person programs. Responsible for supporting the development, management andexecution of various conference elements relating to logistics and production.

Primary Responsibilities
* Supporting the flawless delivery of Conferences while working as part of the global eventoperations team.
* Plan, organize, and execute event logistics with guidance from Conference Manager frominitial stages of development, through on-site and conference wrap-up.
* Support Conference Manager with venue management including but not limited torooms, meeting facilities, F&B and housing.
* Communication and collaboration across Conference Production cross-functional teamsto ensure seamless delivery of first-class events and experiences, and awareness of eventstrategies.
* Manage the shipment of all freight to onsite conferences.
* Book and arrange for the temporary staff to support the event and manage them onsite.
* Supporting the Conference Manager on conference budgets with direct responsibility forsome line items and helping produce accurate monthly forecasts and manage expenseseffectively.
* Leadership and execution of VIP member experiences, business unit and segmentedprogram deliverables within a Destination Conference.
* Overall responsibility for event budgets for Client Experience activities. This includespreparation, negotiations, accurate monthly forecasts. Alert management for risks andrecommendations for corrective action.
* Actively participate in the process of reviewing, enhancing and executing event featuresand programs, analyzing attendee feedback to ensure we are delivering exceptional,relevant event experiences.
* Follow standard operating procedures in line with the global standards.
* Be a key member of the global event operations team - build effective relationships withpeers in all regions, take and share best practices to continuously raise the level of ourevents across the world.

* Willingness to travel approximately 20% to attend Gartner Conferences.

Expected Results
* Achieve operational excellence and execute conferences on time, within budget and withgreat attention to detail.
* Build and maintain excellent working relationships, both internally and externally.
* Develop a firm understanding of the clients and products we serve, to enable us to curateexperiences to meet client needs and surpass expectations.

Education
* Bachelor's Degree preferred

Professional Experience Required
* 3+ Years Event Management experience
* Proven event operational skills including production schedules, budget management andevent staffing.
* Proven experience in managing agency and vendor partners.
* Project management and/or end-to-end event management and delivery to senior levelclients.

Key Competencies/ Knowledge, Skills & Abilities
* Strong interpersonal and relationship building skills especially with senior levelprofessionals, cross-functionally and with agency partners
* Creative, innovative and strategic thinker with a strong attention to detail
* Strong financial management skills
* Motivated team player with desire to learn and grow
* Excellent written/oral communication and presentations skills
* Demonstrated ability to adapt, implement and manage change and strive for continuousimprovement
* Ability to thrive in high pressure situations
* Client focused - superior customer service and relationship skills
* High sense of urgency and prioritization, and ability to multitask across global teams
* Strong executive presence and confident decision maker

#ConferencesOperations

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Who are we?

At Gartner, Inc. (NYSE: IT), we deliver actionable, objective insight that drives smarter decisions and stronger performance on an organization's mission-critical priorities. We've grown exponentially since our founding in 1979 and we're proud to have over 19,500 associates globally that support over 15,000 client enterprises in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a diversity of experiences makes us stronger-as individuals, as communities and as an organization. That's why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World's Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you'll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 54,000 USD - 84,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

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Job Requisition ID:83045

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