Budget Coordinator

Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

The Getty Research Institute (GRI) seeks a Budget Coordinator to monitor budgets and expenditures and perform associated duties for a variety of departments within the Collections & Discovery division, including the Chief Librarian's Office, Research Services & Collections, Special Collections Management, Conservation & Preservation, Institutional Archives, and Associate Director, Collections & Discovery. Working closely with senior department managers, the GRI's Senior Budget Analyst and other members of the GRI Administration Department, the Budget Coordinator ensures that all aspects of the various department budgets and other duties are handled in accordance with established Getty Trust protocols and procedures. As this position works closely with a variety of supervisors and other staff on critical tasks with many deadlines and associated pressures, the successful candidate will enjoy interacting diplomatically with others and exude a calm, self-assured, and professional manner.

Applies comprehensive knowledge of budget review and evaluation to prepare budgets and updates

Budget coordination, preparation, and ongoing review
• Coordinates with various department heads and Senior Budget Analyst, reviews, evaluates, and completes budget proposals for the upcoming fiscal year, including complex travel spreadsheets for each department, and provides quarterly updates
• Tracks budget spending throughout fiscal year; prepares reclasses, prepares quarterly budget reports, ensures accurate maintenance of files and records, notes and evaluates and reports on discrepancies between budgets and actual expenditures
• Installs and maintains budgetary controls
• Purchasing, payment, and other contractual arrangements
• Develops, submits, and tracks requisitions, contracts, and other documents for the many activities of the various departments;coordinates and communicates between the requesting department(s), GRI administration, and Getty's centralized procurement office
• Submits purchase orders and pays invoices within assigned areas
• Getty Library Research Grants (LRG) fiscal management
• Works closely with the Chief Librarian throughout the year, participates in the entire LRG grant cycle and tracks and monitors grant amounts from various sources
• Participates in the administrative work of the various Collections & Discovery departments
• May help various staff assistants with travel and expense reports
• May provide backup for ordering supplies
• May help train junior administrative staff
• May help coordinate temporary staff, including student workers, volunteers, interns
• Other duties as assigned

• Bachelor's degree in Business, Accounting or Finance
• 3-5 years experience in accounting or budgeting

• Strong verbal and written communication skills
• Strong math, reasoning and problem solving skills
• Strong attention to detail
• Ability to work easily with a wide variety of staff at all levels within the GRI and throughout the Getty
• Strong computer skills and experience with office software, email applications and financial reporting systems applications

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan - with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.