Accounting Assistant

We take pride in being San Diego's premier authorized Canon and H.P. dealer. We sell and support Canon software products and the full line of Canon color copiers, scanners, large format printers and faxes. We also service all H.P. laser printers.

South Coast Copy Systems is a locally-owned company, in business for 24 years, focused on capturing market share with an award winning product lineup that showcases world class technology, backed by an outstanding customer service team.

This is a full-time, long-term position (Monday through Friday, 8am - 4pm) in which the ideal candidate will realize increased opportunity and added responsibility as experience is gained. Training and hands-on experience will be provided, however, knowledge of basic accounting principles and procedures is highly desirable and must be comfortable working with financial data, software (Microsoft Office) and internet technology and other office equipment.

Candidate will have a strong attention to detail and the ability to think independently and recommend solutions as needed. We require a high degree of professionalism and customer service with excellent communication skills. As well, candidates must be able to maintain a high level of discretion and integrity with confidential information. Must be well-versed in Microsoft Office as well as have the ability to learn new programs.

Key Responsibilities

• Assist in Accounts Receivable and Accounts Payable with a high degree of accuracy
• Assist in the collection of information for Contract Billing
• Assist with AR collections; making phone calls as well as sending emails and hold letters as needed
• Documentation of daily collections activity within customer notes, activity reports, and other credit monitoring tools
• Post customer payments by recording cash, checks, and credit card transactions and entering them into the system
• Maintain the customer “On-Hold” list and clear discrepancies in order to provide service and/or supplies
• Process Daily Receipts and Corresponding Deposits
• Work with customers to answer any questions they have regarding billing and invoices
• Be a liason for vendors to ensure accuracy of invoices and provide payments in a timely manner
• Reconcile checking accounts, credit cards, and vendor statements
• Supports operations by supervising staff; planning, organizing, and implementing administrative systems.
• Review/maintain vendor and customer accounts against system data

Knowledge, Skills And Abilities

• Proficient with Excel and other computer applications
• Ability to work independently and to manage multiple projects in a fast paced environment
• Ability to make decisions, exercise judgment and interface effectively with all levels of staff.
• Possess strong customer service skills and the ability to resolve problems in a diplomatic manner.
• Upbeat and outgoing personality with strong interpersonal and organizational skills
• Capable of completing job duties with little to no direction
• Good team player who is adaptable and reliable
• Strong willingness to learn; proactive approach
• Impeccable attention to detail and ownership of all tasks