Administrative Assistant

This is a full-time, long-term position in which the ideal candidate will realize increased opportunity and added responsibility as experience is gained.

Candidate will have a strong attention to detail and the ability to think independently and recommend solutions as needed. We require a high degree of professionalism and customer service with excellent communication skills. As well, candidates must be able to maintain a high level of discretion and integrity with confidential information.

Responsibilities include, but are not limited to:

• Receive, direct, and relay telephone, fax, and email messages
• Direct calls to the appropriate staff member
• Maintain the general filing system and all filing correspondence
• Place contract toner orders based on customer requests and alerts received (working to verify need in order to prevent over-shipping)
• Communicating with customers the status of their supply shipment.
• Maintaining customer supply database as needed
• Perform outside of office duties and errands (mileage reimbursement paid)

Knowledge, Skills And Abilities

• Proficient with Microsoft Office, especially Excel, and other computer applications
• Ability to work independently and to manage multiple projects in a fast paced environment
• Ability to make decisions, exercise judgment and interface effectively with all levels of staff.
• Possess strong customer service skills and the ability to resolve problems in a diplomatic manner.
• Upbeat and outgoing personality with strong interpersonal and organizational skills
• Capable of completing job duties with little to no direction
• Good team player who is adaptable and reliable
• Strong willingness to learn; proactive approach
• Impeccable attention to detail and ownership of all tasks

Once offer is extended, candidate must pass pre-employment drug test and background check prior to start date.