Administrative Assistant

·         Answer multi line phones.

·         Route calls to specific people.

·         Answer inquiries about company.

·         Greet visitors warmly and make sure they are comfortable.

·         Schedule meetings and conference calls

·         Make coffee and set out food.

·         Ensure Kitchen and reception area is tidy.

·         Coordinate mail flow in and out of office.

·         Coordinate office activities.

·         Handle phone calls from people calling in sick.

·         Gather personal and insurance information.

·         Arrange appointments.

·         Send email and faxes.

·         Collect and distribute parcels and other mail.

·         Perform basic bookkeeping, filing, and clerical duties.

·         Take and relay messages.

·         Update appointment calendars.

·         Schedule follow-up appointments.

·         Assisting Sales Team

·         Calling Vendors for updates

·         Researching comparable quotes