Administrative Assistant

Administrative Assistant

Position Summary:

This position will provide a high level of comprehensive administrative/clerical support to both our legal team and our Corporate office. Exhibits strong commitment to the service needs of the internal and external customer. Represents the company in a professional and courteous manner.

Essential Job Functions:

• Prepares and proofreads variety of legal and business correspondence; reviews all documents for spelling, grammar, layout, content and context; responsible for the highest level of accuracy
• Answers and screens telephone calls in a courteous and timely manner, instituting a process of intake and tracking; maintains accurate and up-to-date related databases for assigned departments
• Organizes and prioritizes large volumes of information and calls; takes comprehensive messages and contacts appropriate parties for necessary information and/or routes to the appropriate contact to provide additional assistance
• Effectively schedules meetings, arranges for conference rooms and/or makes video conference arrangements and communicates relevant details to all participants
• Manages incoming and outgoing mail, e-mails and faxes. Scans and files all substantive communications. Photocopies and faxes documents in a timely and accurate manner; coordinates the pick-up and delivery of express mail services as needed

• Assists with a variety of other administrative projects for corporate office departments as requested
• Other duties as assigned

Minimum Qualifications/Skills:

• Minimum 3 years of administrative experience in a professional/corporate environment
• Professional demeanor and strong interpersonal skills to handle sensitive and confidential situations 
• High level proficiency with office technology and related computer skills including MS Office Suite
• Excellent organizational skills and close attention to detail  
• Proven ability to work in a fast paced, high pressure environment
• Demonstrated ability to work well independently or within a group
• Excellent written and oral communication skills

Desired Qualifications/Skills:

• Prior experience providing administrative support in a law office or other legal environment
• Strong understanding of legal terminology

Work Schedule:   8am-5pm, Monday-Friday, or as needed to meet business needs.
Benefits:

• (3) Weeks of Paid Time Off 
• Birthday Paid Day Off
• 12 paid holidays
• Medical/Dental/ Vision
• 401K + match
• Education reimbursement

Equal Opportunity Employer.   Drug Free workplace.  Employment offers are contingent upon successful completion of a background check and drug screen