PEDIATRIC ADMINISTRATIVE ASSISTANTS - Full-time / Part-time

PEDIATRIC ADMINISTRATIVE ASSISTANTS

Job no: 224204-US
Work type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time
Department:SMPH\PEDIATRICS\HEM-ONCOL
Location: Madison
Categories: Office & Administrative Support, Other

Position Summary:

This recruitment will be used to fill two, full time or part time, Administrative Assistant vacancies at the School of Medicine and Public Health, Department of Pediatrics. By applying for this position, applicants will be considered for both vacancies. These positions will provide direct support to divisional faculty and staff within the Department of Pediatrics. Being responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and travel. Professional communication, workplace sensitivity, and diplomacy are essential as well as excellent administrative, organizational, computer, and interpersonal skills.

The responsibilities require considerable independence of planning, decision making and action often involving delegation of aspects of work to others. The incumbent is expected to utilize a considerable amount of independent initiative and judgement, exercising a high level of administrative problem solving and analytic ability.

These positions track, prioritize and organize multiple ongoing projects in various stages of progress in such a way as to assist the faculty in completion of these projects. These positions require knowledge of and considerable experience with UW Health and university policies and procedures, as well as the operational details of managing a division within a medical center and frequently interfacing with administrative entities. These positions must show confidentiality regarding written and oral communications.

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Position Duties:Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit:

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

Minimum three years experience providing administrative support in an office setting is required. Computer experience in Outlook, Excel, Word and PowerPoint is required. Effective oral and written communication skills, independent problem solving and analytical skills, attention to detail and organization, and an outgoing and energetic service-oriented approach required.

Training in, knowledge of, and strict adherence to HIPAA regulations is preferred. Previous experience providing office administrative support in the UW System is preferred. Superior organizational and time management skills with ability to think proactively and prioritize work is preferred. Ability to plan and carry out work without direct supervision is preferred.

A minimum of 7 years' experience is required for appointment at the senior level. Prefix assignment determined by years of relevant work experience.

Additional Information:

This recruitment will be used to fill two, full time or part time, Administrative Assistant vacancies at the School of Medicine and Public Health, Department of Pediatrics. By applying, applicants will be considered for both vacancies. The pay rate listed above is the minimum for the position. Pay rate will be determined at the time of hire based on candidate qualifications and experience.

Department(s):

A536755-MEDICAL SCHOOL/PEDIATRICS/HEM-ONCOL

Work Schedule:

Business Hours are Monday-Friday, specific hours will be determined upon hire. Positions will be filled part time (50-100% FTE). Positions will be located at the University Hospital.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $19.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

To begin the application process please click on the 'Apply Now' button. You will be asked to upload your resume and cover letter. You will also be asked to provide contact information for three (3) references as part of your online application. For maximum consideration your cover letter should highlight your experience and skills as they relate to the listed qualifications.

Contact:

Brittney Quam

608-265-3425
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See for further information. )

Official Title:

MEDICAL PRO ASST ASSO(23002) or MEDICAL PRO ASST SEN(23003)

Employment Class:

University Staff-Ongoing

Job Number:

224204-US

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the .

Applications Open: Jun 24 2020 Central Daylight Time
Applications Close:Jul 9 2020 11:55 PM Central Daylight Time