Administrative / Accounting Assistant Heating and Air Conditioning

Same Day Heating & Air Conditioning is seeking an experienced Administrative / Accounting Assistant. Our services encompass all aspects of air conditioning, heating, air quality, emergency repairs, and regular maintenance. If you would like to align yourself with a well established company that has room for growth, please keep reading!

Benefits Offered:

• Medical Benefits
• Simple IRA with company match up to 3%
• Vacation and Holiday Pay 

Responsibilities:

• Provide administrative and accounting support to our executive team with complete discretion, professionalism and follow through
• Provide administrative support to the HVAC service department
• Performs various accounting input and reconciliation as requested 
• Review & process work orders and purchase orders
• Creates purchase orders using business software 
• Enters data into CRM from service call invoices
• Review and approve time cards and send to all hourly employees for approval
• Prepare and process checks for employee payroll
• Work closely with vendors on ordering, expediting, and tracking of materials
• Establish, update, and maintain files, inventories, records and other documents as needed
• Assists with other related clerical duties such as photocopying, preparing letters, faxing, and spreadsheets

Qualifications:

• Must have experience implementing and managing payroll
• Must have experience in Accounts Payable & Accounts Receivable
• Must be proficient in Microsoft Office and Excel 
• Construction industry experience preferred (HVAC, Plumbing, Solar, General)
• Highly-organized, trustworthy, and self-directed
• Ability to identify and solve problems efficiently and with good judgment
• Excellent verbal and written communication skills
• Ability to act and operate independently with minimal daily direction from executive team
• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem solving, and results

Please submit your resume for consideration.

Powered by JazzHR