Administrative Coordinator

Privately controlled and independent, we focus solely on investment management. This empowers us to align our decisions with client expectations and concentrate on their long-term money management needs.
We are committed to providing institutional-quality, actively managed solutions with a performance-centered mindset. Our expertise spans global growth equity, global value equity, disciplined equity, multi-asset strategies, global fixed income, alternatives and ETFs.
Our culture of winning behaviors exemplifies our dedication to clients every single day. Delivering investment results enables us to distribute over 40% of our dividends—or more than $1.5 billion since 2000—to the Stowers Institute for Medical Research, a 550-person, non-profit biomedical research organization with a controlling interest in American Century Investments. Our dividend payments provide ongoing financial support for the Institute's work of uncovering the causes, treatments and prevention of life-threatening diseases, like cancer.
Headquartered in Kansas City, MO, we also have offices located in New York; London; Hong Kong; Sydney; El Segundo, CA (Los Angeles area); and Mountain View, CA (Silicon Valley).

The Executive Assistant
The primary responsibility of the Executive Assistant is to provide organizational and operational support to senior leaders in the sales & distribution organization. You must be able to handle sensitive and confidential information and have a proven understanding of the organization and business unit.
Major Responsibilities

Coordinate calendars, phones and schedules for assigned leaders. Maintain appointments, including establishing priorities and gate-keeping access. This includes making travel arrangements (both domestic and international), completing travel itineraries and expense reports.

Actively support and/or facilitate special projects as necessary, including conducting research and building presentation materials for industry related and community activities, as well as, cross-channel and inter-departmental projects.

Play an instrumental role in the coordination, planning, and design of department events including client meetings, department meetings, and other special events. This includes the coordination of senior leader meetings, functions, and events. Responsible for recording and distributing meeting minutes with decisions, outcomes, and action item requirements.

Prepare correspondence, memos, and other written communication for team members, clients, vendors, internal business partners, for review and use by senior leaders.

Perform various administrative duties including filing, ordering supplies, maintaining records, summarizing the content of incoming mail, prioritizing mail, taking immediate action on meaningful items, and providing telephone and email backup support.

Represent the firm, department and executives that you support to internal and external partners including clients, department heads, investors and industry leaders.

Education & Experience

Bachelor's or a 2-year degree in any related field or equivalent combination of education and work experience

Prior experience in a senior administration support role working with business leaders strongly preferred

Strong communication and interpersonal skills

Demonstrated proficiency of desktop hardware/software including MS Office. Experience with Salesforce a





Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.