Office Assistant

Our company is growing and we are looking to add an office assistant to our team, in our small, but fast-paced, friendly environment. We hold a general contractors license and do residential remodeling throughout the Bay Area. We are looking for a multi-talented individual who has some experience in the construction industry.

Job Description:

• Main focus is assisting the Operation's Manager and Production Manager

• Support Operation's Manager in scheduling appointments
• Provide high-quality customer service
• Assisting with all aspects of administrative management and up-keeping with office maintenance, equipment, and storage

• Scheduling and coordinating meetings, interviews, occasional events and other similar activities
• Sending out and receiving mail and packages
• Preparing business correspondence, agendas, and presentations, typically using Microsoft Office (Word, Excel, Outlook) and Google Drive

• Performing multifaceted general office support
• Sending and receiving documents, faxes, emails, etc. for the company
• Answering/filtering phone calls, recording messages

• Operating a range of office machines such as photocopiers and computers

• Managing/organize documents and files
• Greeting guests and visitors

Looking for someone who is well-organized, courteous, reliable, customer-focused, professional and productive. Must have a strong work ethic, problem-solving and critical-thinking skills, good technical, interpersonal and communication skills, multi-tasking ability, collaboration skills, willing to work as a team.

Job Type: Full-time / Part-time

Experience:

• Microsoft Office: 1 year (Required)
• Administrative: 1 year (Required)

Education:

• Bachelor's (Preferred)

Administrative Duties:

• Answering and routing phone calls
• Managing social media
• Greeting visitors
• Sorting and sending mail
• Stocking supplies
• Scheduling