Administrative Assistant / Project Coordinator - Full-time / Part-time

Our client in the Tri-Valley is looking for an excellent Admin Assistant who is ready to be on their toes in the ever-changing environment that helps start-up companies! Are you focused, collaborative, and able to take on projects without breaking a sweat? We have the Career Opportunity for YOU!!

Duties include:

• Create project plans for specific projects
• Create action items and manage through completion
• Work with team members to complete projects on time
• Develop and maintain budget for projects
• Work with HR/IT to collect all Employee Equipment
• Run errands as needed
• Maintain and manage office needs
• Vendor relationships
• Work with IT teams to coordinate fixing any issues (Gf, portfolio companies, and personal)
• Coordinate and arrange standard and complex travel arrangements both business and personal
• Coordinate and schedule events, meetings or appointments between departments or other outside parties
• Coordinate and prepare materials including reports, processes, data analysis, presentations, letters or other correspondence as requested
• Proofread document copies for spelling, grammar, layout, and making appropriate changes
• Run personal and business errands
• Assist with other administrative duties as needed

Desired Qualifications

• Proven experience as administrative assistant / project coordinator or other similar position for minimum 3-5 years
• Self-starter who will thrive in an ambiguous startup environment
• Advanced in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Well-organized with ability to prioritize
• Detail oriented
• Understanding of managing multiple projects at any given time
• Ability to handle sensitive / confidential information
• Time and project management skills
• Problem solving skills
• Strong communication and interpersonal skills
• Attention to detail and problem-solving ability
• B.S. or B.A preferred