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Receptionist/HR Compliance Coordinator - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | 215 N. Admiral Byrd Road Salt Lake City, Utah |
About this job
Responsibilities:
• Performs reception duties including but not limited to answering inquiries and effectively routing phone calls and email; collecting, sorting, processing and distributing in/outbound mail and deliveries; greeting and attending to visitors; coordinating onsite meeting space and catering needs for executive level/key business meetings; monitoring the front entrance and maintaining security protocols; and ensuring the cleanliness/tidiness of common areas
• Receives and addresses employee inquiries via phone and/or email
• Properly e-files all employee documentation, including scanning and uploading hardcopies
• Performs general office duties such as filing, copying, scanning and mailing and provides administrative support to other members of HR as needed
• Maintains certain Employee Master Record changes within HRIS (i.e. Rehires, Terminations, Transfers, Contact Info Changes)
• Creates and facilitates the completion of employee offer letters (Equity Adjustments, Promotions, Demotions and Job Reclassifications) and other employee documentation
• Oversees I-9 and E-Verify processes, maintains all records, and facilitates reverification process
• Ensures compliance with county, state and federal workplace posting requirements by coordinating the distribution and posting of labor law information and other required communications
• Tracks all compliance activities and follows up with managers/supervisors to ensure open items are completed in a timely manner
• Supports special HR projects as assigned
• Performs reception duties including but not limited to answering inquiries and effectively routing phone calls and email; collecting, sorting, processing and distributing in/outbound mail and deliveries; greeting and attending to visitors; coordinating onsite meeting space and catering needs for executive level/key business meetings; monitoring the front entrance and maintaining security protocols; and ensuring the cleanliness/tidiness of common areas
• Receives and addresses employee inquiries via phone and/or email
• Properly e-files all employee documentation, including scanning and uploading hardcopies
• Performs general office duties such as filing, copying, scanning and mailing and provides administrative support to other members of HR as needed
• Maintains certain Employee Master Record changes within HRIS (i.e. Rehires, Terminations, Transfers, Contact Info Changes)
• Creates and facilitates the completion of employee offer letters (Equity Adjustments, Promotions, Demotions and Job Reclassifications) and other employee documentation
• Oversees I-9 and E-Verify processes, maintains all records, and facilitates reverification process
• Ensures compliance with county, state and federal workplace posting requirements by coordinating the distribution and posting of labor law information and other required communications
• Tracks all compliance activities and follows up with managers/supervisors to ensure open items are completed in a timely manner
• Supports special HR projects as assigned
Requirements
Job Requirements
* One to two years experience supporting an HR team for a company with 3,000+ employees and/or one to two years in a high volume receptionist role
* High school diploma required; some college preferred
* Proficient with Microsoft Office tools, specifically Outlook, Word, and PowerPoint
* Exhibits professional presence and delivers excellent customer service
* Able to effectively communicate verbally and in writing; Spanish a plus
* Detail oriented with strong organizational and time management skills
* Completes tasks with minimal direction and supervision
* Able to effectively multi-task and adapt to changing priorities
* One to two years experience supporting an HR team for a company with 3,000+ employees and/or one to two years in a high volume receptionist role
* High school diploma required; some college preferred
* Proficient with Microsoft Office tools, specifically Outlook, Word, and PowerPoint
* Exhibits professional presence and delivers excellent customer service
* Able to effectively communicate verbally and in writing; Spanish a plus
* Detail oriented with strong organizational and time management skills
* Completes tasks with minimal direction and supervision
* Able to effectively multi-task and adapt to changing priorities
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