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Administrative Assistant/Receptionist - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | BIRMINGHAM, AL BIRMINGHAM, Alabama |
About this job
Automation Personnel Services is looking for an Administrative Assistant/Receptionist in Birmingham, AL. This position will support members of the Executive team, including the Director of Human Resources and the General Counsel, at the Corporate Headquarters.
Primary Responsibilities:
Perform general clerical duties to include but not limited to photocopying, faxing, mail distribution and filing.
Answer phones promptly and use good judgment to prioritize message distribution in a timely manner.
Create and modify various confidential documents including reports and correspondence using Microsoft Office.
Maintain Outlook calendars in current and accurate status.
Coordinate meeting and conference calls as needed or anticipated.
Coordinate travel arrangements as needed.
Compose expense reports as needed.
Prepare meeting materials and assist with development of PowerPoint presentations.
Responsible for keeping inventory of all office supplies and placing orders for replenishment as needed.
Record and maintain minutes for various meetings as needed.
Requirements:
High school diploma/GED
3+ years of administrative support experience with increasing responsibility
Microsoft Word: Mail merge and ability to embed documents
Microsoft Excel: Ability to create and edit spreadsheets and generate reports
Assets:
Some college coursework, business vocational school education or college degree
Previous experience in a human resources or legal environment
Bilingual/Spanish is a plus
Core Competencies:
Strong ability to manage effectively multiple projects.
Strong attention to detail and excellent organizational skills required.
Ability to maintain professionalism and positive service attitude at all times.
High level verbal and written communications skills.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of employee/customer/client service and response.
Must be able to work Monday to Friday, 8 A.M. To 5 P.M. With some overtime as needed. IND123I
APSCorporate
Equal Opportunity Employer
Additional Information
We are an Equal Opportunity Employer and follow all Federal and State employment laws. Engineering and Technical Positions at www.apstechnical.com
Primary Responsibilities:
Perform general clerical duties to include but not limited to photocopying, faxing, mail distribution and filing.
Answer phones promptly and use good judgment to prioritize message distribution in a timely manner.
Create and modify various confidential documents including reports and correspondence using Microsoft Office.
Maintain Outlook calendars in current and accurate status.
Coordinate meeting and conference calls as needed or anticipated.
Coordinate travel arrangements as needed.
Compose expense reports as needed.
Prepare meeting materials and assist with development of PowerPoint presentations.
Responsible for keeping inventory of all office supplies and placing orders for replenishment as needed.
Record and maintain minutes for various meetings as needed.
Requirements:
High school diploma/GED
3+ years of administrative support experience with increasing responsibility
Microsoft Word: Mail merge and ability to embed documents
Microsoft Excel: Ability to create and edit spreadsheets and generate reports
Assets:
Some college coursework, business vocational school education or college degree
Previous experience in a human resources or legal environment
Bilingual/Spanish is a plus
Core Competencies:
Strong ability to manage effectively multiple projects.
Strong attention to detail and excellent organizational skills required.
Ability to maintain professionalism and positive service attitude at all times.
High level verbal and written communications skills.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of employee/customer/client service and response.
Must be able to work Monday to Friday, 8 A.M. To 5 P.M. With some overtime as needed. IND123I
APSCorporate
Equal Opportunity Employer
Additional Information
We are an Equal Opportunity Employer and follow all Federal and State employment laws. Engineering and Technical Positions at www.apstechnical.com