Franchised Development Assistant and Purchasing Agent

Additional Information: This hotel is owned and operated by an independent franchisee, Mainsail Lodging & Development. The franchisee controls all aspects of the hotel’s employment policies and practices, including the selection and hiring process. If you accept a position at this hotel you will be employed by a franchisee and not by Marriott International.

Basic functions

The Development Administrator and Purchasing Agent position requires experience in handling a wide range of administrative and accounting support related tasks and ability to work independently. The role requires expert level written and verbal communication skills, decision making ability and attention to detail. 

Essential Purchasing Functions

• Manage all aspects of purchasing and distribution while taking into account cost-effective solutions. 
• Maintain supplier relationship focusing on superior quality, competitive price, and timely delivery. 
• Negotiate, create and execute contracts with suppliers through formal and informal procedures and /or bidding processes.  
• Preparation and issuance of purchase orders for products and services. 
• Track purchases and coordinate delivery dates with the project team
• Essential General and Development Functions
• Review and audit general contractor payment applications
• Create and update project schedules
• Track via log the updated drawings and supplemental information issued by design teams
• Reconcile project related items. 
• Update project costs.
• Perform bank reconciliations. 
• Interfaces with other departments and external and internal customers. 
• Prepares and handles various internal and external correspondences. 
• Creates and maintains an orderly and efficient file system (hard copy and / or electronic). 
• Assists with the departmental budgeting process and submission of invoices for payment. 
• Prioritizes and manages multiple projects simultaneously and follows through on issues. 
• Plan client and internal meetings, conference calls, conferences / events and lunches / dinners.

Qualifications

• Education
• High School Graduate or equivalent required. 
• Bachelors degree, preferred. 

Experience/ Skills 

• Minimum 2 years of procurement, supply chain or inventory control experience.
• Ability to work independently, with minimal supervision, to complete projects. 
• Outstanding administrative and organization skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset. 
• Highly professional telephone presence;
• Ability to produce typed documents quickly and accurately. 
• Computer literate; strong knowledge of Microsoft Office, Word, Excel, PowerPoint and Outlook, required. 
• Excellent interpersonal skills; embodies a positive attitude; able to build relationships within the company and with client executives and external vendors. 
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks. 
• Able to work efficiently and effectively in deadline-driven work environment. 
• Resourceful in problem solving; experienced in working in a collaborative team environment. 
• Excellent professional standards, judgment, and discretion when dealing with sensitive information.
• Outstanding communication skills; both oral and written (clear, concise). Constructively delivers and receives feedback.

This company is an equal opportunity employer.

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