Administrative Specialist - Ski Area Building Maintenance - Keystone Resort - Full-time / Part-time

Reach Your Peak at Vail Resorts. You're someone who pushes boundaries and challenges the status quo. You're brave, ambitious and passionate in everything you do. And we want you on our team. Pursue your fullest potential and never settle in the quest to deliver extraordinary guest service. Join one of the world's most innovative companies and re-imagine a mountain resort experience with us. Welcome to Vail Resorts. Reach Your Peak.

The Administrative Specialist will report directly to the Ski Area Building Maintenance Senior Manager.  This position will act as the point of contact for the department & is responsible for developing, monitoring, and reconciling department budgets, P&L forecasts and variances. The ideal candidate will demonstrate a high level of professionalism, productivity and efficiency with the ability to prioritize in a fast paced environment. This is a highly trustworthy position with the expectation to maintain confidentiality with respect to files, records, and conversations. Additional responsibilities include, but are not limited to:

• Complete strategic analysis of the Department’s financials including labor, operating and capital project expenses.
• Provide monthly forecasting, capital tracking and variance analysis to department managers and the Keystone finance department
• Manage payroll for both exempt and non-exempt year round and seasonal teams.
• Maintain purchasing and receiving for the department in accordance with procurement and accounting policies.
• Chief Administrator of the Micro Main work request system.
• Monitor Capital Project expenses in conjunction with project manager.
• Manage, update, and monitor the Basic Service Agreements and Contractors list for the Department.
• Manage staff schedules and personnel administration.
• Assist with new applicants and hiring processes.
• Allocate available resources to enable successful task performance.
• Organize orientation and training of new staff members as necessary.
• Establish and monitor procedures for record keeping, ensure security, integrity and confidentiality of data
• Co-ordinate schedules, appointments and bookings as necessary.
• Maintain a safe and secure working environment and abide by all safety rules and regulations
• Manage other miscellaneous duties such as Uniform orders as needed.
• Keep up to date on company policies and procedural changes and communicate to department.

Job Requirements:

• Business degree or equivalent or high school diploma with a number of years administrative and supervisory experience
• Previous experience with accounting, data and administrative management practices and procedures
• A good knowledge of clerical, administrative and secretarial skills.
• Valid Driver's License
• Proficient in Microsoft Office
• Able to read, write, and comprehend English
• Strong communication & problem solving skills
• Detail & deadline oriented
• Previous experience with Vail Resorts - Preferred
• PeopleSoft expeirence - Preferred
• Previous experience with building systems & construction - Preferred

We’re looking for team members who are passionate about their work and the world around them, who take pride in ensuring our guests receive the best possible service and who bring a sense of self and fun to all they do. Life at 9,280 feet in the sky is a little different. With our crisp Rocky Mountain air and boundless options for adventure and exploration, you can join a community who loves where they live and loves what they do. Keystone will be your home away from home; a place where friendliness, an eye for detail and unmatched guest service is the foundation of our Culture. Come join our team – where A Mountain of Possibilities awaits.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 150361