Accounts Payable Specialist - Full-time / Part-time

8-10 week temporary assignment available, 8-5pm, for experienced accounting specialist with Account Payable experience.
POSITION SUMMARY: Perform a cross-functional support role to the various accounting functions as required in AP. Ensure timely and accurate processing of invoices for assigned vendors making full use of available discounts.
ESSENTIAL FUNCTIONS:


Maintain backup documentation files for both companies according to vendor assignments including purchase orders and signed receiving paperwork.


Match raw material invoices and other miscellaneous purchase invoices with purchase orders and receiving documents. Confirm invoices are correct according to backup documentation and SAP.


Follow up with purchasing and/or logistics when discrepancies occur on invoices.


Review invoice documentation to ensure that payment terms (discounts), ACH information, and remittance address are correct in the SAP Accounts Payable module.


Prepare payment packets to be reviewed by supervisor.


Mail checks and prepare payment packet for filing. If ACH, scan confirmation and send to vendors.


Review GRIR report when provided to ensure vendor invoices are processed.


Review monthly vendor statements for outstanding past due balances and monitor aging receiving backup that require follow up & request invoices as needed.


Semi-monthly review and process expense reports for the sales group and managers using Concur.


Review and sign Ardex and Henry checks with dollar limit of $0 - $500.00.


Process weekly UPS freight bills and spreadsheet


Backup for AP on new vendor entry, mail/AP inbox and check deposits when needed to cover vacations or leave of absences.


Backup for Freight position to cover vacations or leave of absences.


Handle bi-weekly ACH runs


Handle weekly Friday check run (if applicable) and serve as backup for any other check runs.


All other duties as assigned.




Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

Minimum of three years’ experience in AR or AP
Experience with SAP or another integrated accounting system, purchase order and inventory forms and system enhanced external database reports
Must be detail oriented
Proficiency in Word, Excel, and Outlook
Effective and professional communicator
High emphasis on providing exceptional internal and external customer service
Ability to work independently and in a team
Ability to build effective working relationships within the department and across multiple business functions
Sound judgment skills when under pressure and within a fast paced environment
Good analytical, organizational, problem solving and listening skills
Ability to challenge existing processes and procedures within and outside of AP/AR to improve overall efficiency
Accountability, assertiveness, dependability, initiative, responsiveness, and quality focused
Associates Degree in Accounting or related field and at least three years experience in processing AP in an integrated accounting system environment OR significant work experience in these functions.