Executive Assistant - Full-time / Part-time

Executive Assistant
Irvine, CA
**Contract until 12/31/2018**
Administrative Support Professionals: Summary
Overview: Administrative Assistant job responsibilities can include providing administrative support to Client Service Delivery and Client Service Support management team members; providing clerical support; arranging travel plans and meetings; interacting and liaising with members of the functional team, management and external clients, and handling of confidential information. Senior level administrative assistants may also supervise other administrative assistant team members.
Lead: Typical Role Summary

Typically provides administrative support to senior practice and process leadership, including partners-in-charge and their management group
Handles calendars and schedules all meetings, conference calls, and travel arrangements; coordinates board and committee meetings
Prepares bills and assists with collection activity, as needed; delegate to receive and review WIP reports
Coordinates the work of other administrative support team members, as needed
Follows standardized tasks and works according to established rules and procedures, with some interpretation necessary
Composes and edits letters, memos, invoices, meeting minutes, and other documents
Prepares proposals and high-level presentations
Prepares time and expense reports
Handles and has access to highly confidential information
Has contact with senior management and clients, which often requires a high degree of tact and resourcefulness
Understands business unit functionality and provides services to assist team in achieving goals and objectives
Exercises independent judgment in making day-to-day decisions with minimal supervision
Provides backup support to other administrative assistants
Monitors and organizes committee and trade associations including scheduling and preparation of materials as requested
Assists with and monitors CPE compliance and CPA licensing
May perform transitional coach role to new Administrative staff


Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

Education:
???High School diploma or equivalent; completed coursework from an accredited college/university is preferred

Department Skills:
???Database skills
???Research and Web-Based Research Skills
???General computer competencies: Microsoft Excel, PowerPoint, Word, Outlook
???Telephone skills
???Customer service skills