Billing Coordinator - Full-time / Part-time

About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of space worldwide. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and government sectors.

Job Title: Billing Coordinator

Job Summary: EMCOR Facility Services (EFS) provides full spectrum facility services to public and private sectors of nearly every market. Managing more than 1 billion square feet worldwide, our people have the optimal blend of capabilities and technical expertise to help clients achieve the highest levels of performance. EFS is seeking a Billing Coordinator in support of our client’s portfolio of approximately 6 locations located in Fairfield County, CT. Under general supervision, the Billing Coordinator will provide administrative and clerical support to prepare client billing, resolve 3rd party discrepancies with vendor invoicing and support site staff in reviewing and obtaining financial approvals per procedures in place.

Essential Duties and Responsibilities:

• Participates in client invoicing to verify all backup documentation is in place and proper amounts being charged
• Work with internal finance and accounts payable staff to provide reporting and accurate information to client per policies in place within defined SLA’s
• Resolves billing deficiencies with internal and external customers and vendors
• Work with all departments within Facilities in order to report schedule updates and monthly accruals for small project work
• Assist site based team with gaining financial approvals from client per procedures in place
• Assist in annual budget preparation and monthly variance reporting to client as required
• Assists in gathering and preparing monthly reconciliation and variance reporting to client as required
• Provide necessary site support in processing payroll
• Build and maintain relationships with corporate finance and accounts payable team
• Participate in ordering and sourcing material
• Provide backup support to maintain accuracy of work order management system financials on a monthly basis
• Participates in designing and updating processes and procedures to gain efficiency relevant to role

• HS Diploma, College degree a plus
• 3-5 years related experience in finance, accounting or accounts payable
• Valid state drivers license
• Ability to read, analyze, and interpret annual budgets and complex Excel workbooks/spreadsheets. Ability to write reports, business correspondence, and procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and vendors. Ability to design, improve and implement processes and procedures to achieve optimal role functions.
• Ability to calculate figures and amounts such as discounts, interest, tax, margin, markup and percentages. Ability to analyze and interpret numbers with extreme attention to detail required. Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. EOE M/F/Vet/Disabled