Executive Assistant - Full-time / Part-time

SUMMARY
This individual will be assisting multiple directors with typical administrative work (expenses, travel arrangements, coordinating calendars and meetings, on-boarding resources).

DAILY DUTIES

• Provide administrative support to a group of directors within Information Security
• Apply due diligence to ensure that all documentation is correctly prepared (reports, creating presentations, reconciling expenses, correspondence/communications, spreadsheets, etc.)
• Schedule and organize meetings by booking meeting rooms, printing and putting together material, and providing refreshments as required
• Appropriately prioritize and manage the director's calendar and correspondence
• Create and manage files
• Following up with others for reports and pending activities as required
• Making travel arrangements
• Working closely with the bank executive to keep manager informed of upcoming commitments and responsibilities and following up appropriately
• Being aware of issues taking place in the environment and keeping the executive updated
• Expense reporting (CONCUR EXPERIENCE A PLUS)
• On-board Staff
• Manage work space related maintenance items

Qualifications

• 4-7 years of experience with MS Office tools (Strong experience with Excel, PowerPoint, Word, Outlook, Share Point)
• Previous experience with a travel booking tool The manager mentioned Concur experience would be preferred, but as long as they have used an equivalent tool that would also suffice.
• 4-7 years of previous Executive Assistant Experience (knowledge/experience with calendar management, expense reporting and travel arrangements)
• Previous experience supporting more than one executive/senior manager

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

Aerotek is acting as an Employment Agency in relation to this vacancy.