Legal Executive Assistant

International investment bank is seeking to hire an Executive Assistant to support a group of attorneys and a compliance team. Pay $75k plus OT.

Supports a Senior/high profile individual or a team in terms of general office related and administrative duties such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering interoffice correspondence and reports.

May also attend meetings and take and distribute minutes; schedule appointments and maintain manager's calendars; screen calls and visitors

Coordinate all aspects of travel, inclusive of flights (global and domestic), hotels, and ground transportation

Prepare and submit expense reports / reconcile payments with corporate card

Phone coverage and take detailed messages, respond to inquiries on behalf of manager as appropriate

Coordinate meetings (calendar management for global time zones) inclusive of conference rooms, catering, audio/multi-media set up

Process check requests for payment of invoices as needed

Troubleshoot desktop, printers, blackberry, and other mobile electronics

Provide backup support for colleagues during vacation/sick days, and assist their executives as needed

Manage sending and receipt of mail / Sort and distribute incoming mail

Prepare and mail all US/UPS/Fed Ex packages

Order office supplies

Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges

Assist with visitor passes

Archive - Inventory and track off-site storage

May be called upon to assist with special projects

#LI-KP1


Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

???Legal or Financial experience is a must with preferably 7-9 years of related job experience
??? Excellent written, verbal, and interpersonal communication skills
??? Advanced proficiency with Microsoft Word, Excel is required
??? Must have specialized or in-depth knowledge, expertise and skills in the area of responsibility essential to execute functional objectives
??? Strong planning and decision-making skills to develop and implement office programs
??? Good judgment and problem-solving skills
??? Enthusiastic team player with a positive attitude who works well with others
??? Resourceful / takes initiative / is proactive
??? High School Diploma required; college or business school desirable