Administrative Assistant I - Opt E1 - Full-time / Part-time

Description of Duties/Essential Functions Benefits Supplemental Questions

Under the general direction of the Assistant Deputy Director, provides administrative support for the development and execution of programs and activities within the Office of Health Protection; assists the Assistant Deputy Director in coordinating and organizing committees and meeting materials; coordinates the development and distribution of electronic documents and presentations; schedules meetings, conferences and video conferences; provides scheduling of travel. Assists in the interpretation and implementation of department/office policies and procedures. Assists the Assistant Deputy Director in drafting, editing and compiling necessary documents for the promulgation of rules, regulations and procedures. Functions in a liaison capacity with various office and department staff on matters relating to the responsibilities of the Assistant Deputy Director. Serves as liaison to the general public, other state and federal agencies, and research organizations in responding to inquiries. Provides administrative support to Assistant Deputy Director.

Minimum Requirements:Requires knowledge skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. Requires one year of professional experience in a public or private organization, or completion of an agency training program. Prefers working knowledge of spreadsheet applications, development of SmartSheets and advanced features of word processing packages. Prefers working knowledge of agency programs, rules and regulations. Prefers extensive knowledge of office procedures and programs.

Work Hours & Location/Agency Contact:Work Hours & Location:

Monday - Friday 8:30am - 5:00pm

Office of Health Protection

Division of Deputy Director's Office

525 W Jefferson

Springfield, IL

Agency Contact:

Office of Human Resources

535 W. Jefferson St. 4th fl

Springfield, IL 62761

Phone: 217-785-2031

Fax: 217-785-2038

Email: DPH.HRApplications@illinois.gov

CURRENT STATE EMPLOYEES: Submit an Official Position Vacancy Bid Form and new version of the CMS 100 Employment Application to the Agency Contact address listed above. Applicant must be deemed qualified or have submitted a promotional application to CMS to receive a qualifying grade PRIOR to the closing of the posting period. A separate Bid form and Application is required for each posting/bid ID or your bid will be rejected.

FORMER STATE EMPLOYEES: Submit an Official Position Vacancy Bid Form and new version of the CMS 100 Employment Application to the Agency Contact address listed above.

NON STATE EMPLOYEES: PLEASE SEE INFORMATION BELOW FOR INSTRUCTIONS ON HOW TO APPLY. DO NOT APPLY DIRECTLY TO THIS AGENCY.

How to Apply:

Click Here for Applicant Information and Grading Procedures

This position may require a current grade from Central Management Services (CMS), Division of Examining and Counseling, to be deemed qualified and available for employment consideration. For more information, please refer to the Work4Illinois website at Work.Illinois.Gov and select 'Application Procedures'. Additional information may also be obtained from the Agency Contact listed above or by contacting CMS, Division of Examining and Counseling at Work4Illinois@Illinois.gov or (217) 782-7100, (217) 785-3979 (TDD/TTY), (800) 526-0844 (TTY Only).

Additional Documentation for Administrative Assistant I:

Option E1 - Dept Public Health

Class Specification

Additional Title and Exam Information

These documents are in PDF format and can be viewed using Adobe Reader.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire based on current salary plans and/or collective bargaining agreements, if applicable.