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Office Administrator
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | 1450 Frazee Road, Suite 312 San Diego, California |
About this job
Looking for an Office Administrator in the Kearny Mesa Area!
General Office / Data Entry Clerk Responsible for the orderly operations of the office, performing a wide variety of office duties involving exercise of independent judgement and initiative.
Receives and distributes incoming mail.
Provides data entry services for the organizations various departments.
Ensures adequate quantities of basic office supplies.
Oversees the maintenance of office equipment.
Accounts Payable Performs duties necessary for preparing bills, purchase orders, and payments. Duties include but are not limited to the following:
Enters incoming inventory as a purchase order into computer system.
Receives incoming shipments, posting inventory and supplies to proper accounts.
Files bills according to due date.
Issues payments against bills in a timely manner and insures proper posting to general ledger accounts.
Reconciles accounts payables, check balances and follows up on discrepancies.
Completes shipment logs for overseas freight insurance records.
Organizes and maintains a file system, files correspondence and other records related to the above.
Accounts Receivable / Invoicing - Responsible for the credit and collection functions of the organization.
Prepares invoices for the customer service department from shipping documents, verifies charges and routes invoices to proper people.
Charges customer accounts and or prepares COD tags.
Charges service customers credit cards
Completes the RMA process by issuing credit memos
Prepares credit memos.
Receives payments against invoices and post to proper accounts.
Prepares bank deposits and records them into computer system.
Investigates, evaluates and reviews the creditworthiness of prospective customers.
Authorizes credit adjustments.
Initiates collections on delinquent accounts.
Mails out statements to customers
Ensures proper filing of documents related to the above
Production
Creates work orders from sales orders
Creates work orders for stock inventory items
Verifies the availability of inventory to complete work orders
Completes work orders data entry after completion by the production department.
Organizes and maintains file system and files correspondence and other records related to the above.
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
General Office / Data Entry Clerk Responsible for the orderly operations of the office, performing a wide variety of office duties involving exercise of independent judgement and initiative.
Receives and distributes incoming mail.
Provides data entry services for the organizations various departments.
Ensures adequate quantities of basic office supplies.
Oversees the maintenance of office equipment.
Accounts Payable Performs duties necessary for preparing bills, purchase orders, and payments. Duties include but are not limited to the following:
Enters incoming inventory as a purchase order into computer system.
Receives incoming shipments, posting inventory and supplies to proper accounts.
Files bills according to due date.
Issues payments against bills in a timely manner and insures proper posting to general ledger accounts.
Reconciles accounts payables, check balances and follows up on discrepancies.
Completes shipment logs for overseas freight insurance records.
Organizes and maintains a file system, files correspondence and other records related to the above.
Accounts Receivable / Invoicing - Responsible for the credit and collection functions of the organization.
Prepares invoices for the customer service department from shipping documents, verifies charges and routes invoices to proper people.
Charges customer accounts and or prepares COD tags.
Charges service customers credit cards
Completes the RMA process by issuing credit memos
Prepares credit memos.
Receives payments against invoices and post to proper accounts.
Prepares bank deposits and records them into computer system.
Investigates, evaluates and reviews the creditworthiness of prospective customers.
Authorizes credit adjustments.
Initiates collections on delinquent accounts.
Mails out statements to customers
Ensures proper filing of documents related to the above
Production
Creates work orders from sales orders
Creates work orders for stock inventory items
Verifies the availability of inventory to complete work orders
Completes work orders data entry after completion by the production department.
Organizes and maintains file system and files correspondence and other records related to the above.
Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.
Requirements
Detail oriented with accurate data entry skills
Strong written and verbal skills.
Strong organizational skills with the ability to organize and manage time among multiple tasks.
Proficient with MS Office programs (Outlook, Word, Excel and Access)
1-2b years??? experience with QuickBooks bookkeeping program
Knowledge of MAS-90/200 accounting system a plus
2-3 years of equivalent job related experience a must
Strong written and verbal skills.
Strong organizational skills with the ability to organize and manage time among multiple tasks.
Proficient with MS Office programs (Outlook, Word, Excel and Access)
1-2b years??? experience with QuickBooks bookkeeping program
Knowledge of MAS-90/200 accounting system a plus
2-3 years of equivalent job related experience a must
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