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Hours Full-time, Part-time
Location Bethesda, Maryland 20810
Bethesda, Maryland

About this job

Our client in Montgomery County is seeking a Facilities Coordinator for a Contract to Hire opportunity. Please see below for job description and qualifications.

Job Summary:
Completion of various facilities administration duties such as, but are not limited to, administrative support, conference room and food service coordination, work-order processing and internal move assistance. This position serves as the primary contact for tenant/client requests, relations and vendor management and requires a positive and professional attitude with a customer focus.

Essential Job Duties:
1. Assist other staff members in the implementation and organization of employee moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required. May work as the backup liaison to other in-house support groups.
2. Assist with the initiation of purchase orders as requested by management or other involved parties. Process service related invoicing.
3. Answer phone lines for incoming maintenance calls. Dispatch appropriate staff members accordingly. Work with appropriate staff members/building engineers and vendors to resolve any issues. Respond to tenant/client requests promptly and assist in answering tenant/client questions and resolving tenant/client concerns.
4. Serve as primary contact for tenant maintenance requests. Coordinate, review, and monitor maintenance/service requests, distributing and closing out work orders as required.
5. Daily contact with vendors and contractors to schedule miscellaneous repairs and maintenance. Perform property inspections and tours as may be necessary.
6. Maintains conference room calendar, daily email and phone requests.
7. Place and coordinate catering orders as needed
8. Conference room set-up and clean-up as dictated by scheduled meetings/events.
9. Conduct Daily Walkthrough as outlined in schedule.
10. Responsible for all basic administration of incoming and outgoing mail. Ordering and stocking of mail and office supplies in Mail Center as well as Mail/Copy Areas.
11. Basic troubleshooting for copiers and replenishing of consumables. Maintaining and stocking break rooms, and serveries as well as phone and focus rooms.
12. Manage CRM Calendars
13. Manage event board contents daily
14. Update VMS -Visitors Management System Weekly
15. Other duties as assigned by manager.

Qualifications

Individuals should have 3-5 years' experience in customer service, possess excellent communication skills as well as exceptional customer service. Candidate should be friendly, but professional and have the ability to multi-task, be proactive in problem resolution, and have an eye for detail.




About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

Aerotek is acting as an Employment Agency in relation to this vacancy.