Development Assistant - Full-time / Part-time

Job Summary:

Under the direction of the Director of Development, but operating independently, the Development

Assistant assists in the development and maintenance of individual giving programs and

community relations activities, to include coordinating giving programs, entering data into the

department?s database system, Salsa CRM, generating reports, and assisting with agency events,

the volunteer program, and other projects.

Responsibilities and Duties:

Cultivation: 1) Generates donor acknowledgement letters. 2) Assists the Development Director

and other team members with donor research and identification. 3) Maintains a calendar for donor

communications. 4) Works with the Development Managers to identify, recruit, steward

volunteers. 5) Participates in the development of departmental strategy for cultivating annual fund

donors and corporate/foundation support.

Giving Programs: 1) Maintains system for tracking and fulfilling pledges; ensures timely and

accurate acknowledgement of all gifts and other donor communications and produces donor

acknowledgement letters for CEO?s signature. 2) Establishes and maintains monthly giving

programs, including automated monthly deductions from donor? bank accounts and credit cards.

3) Produces gift reports for finance department, the Development Department and the Resource

Development Committee.

Grant Research and Information Management: 1) Researches foundations, corporations, and

government funding opportunities. 2) Maintains a list of grant prospects. 3) Acquires information

needed for grant proposals and reports. 4) Provides editing support for grant proposals and reports.

5) Assists with grant proposal and report submission. 6) Manages grant records and foundation

contact reports in department database and filing system.

Events: 1) Provides assistance with planning, promoting, coordinating, and staffing events. 2)

Provides tours of agency campuses to community members and volunteers, as requested. 3) Serves

as assistant to staff responsible for events. 4) Manages and maintains accurate records and eventrelated

documents. 5) Coordinates all data entry related to events. 6) Communicates with vendors,

donors, and other contacts as requested by the Development Team member coordinating event. 7)

Occasionally takes the lead role on small to medium events. 8) Represents agency at community

events as requested.

Agency Mailings and Publications: 1) Coordinates between Development Department and

executive department staff to produce segmented mailing lists for development department

mailings, including email. 2) Processes development mailings. 3) Participates in planning content

and marketing strategy for publications with the Development Department. 4) Serves as liaison to

print vendors, graphic designers, and other consultants for additional publications as needed.

Communications and Community Outreach: 1) Works with the Development Team to ensure

social media is up-to-date, relevant and timely. 2) Produces content for monthly donor and

volunteer, e-newsletter. 3) Updates Agency webpages and fundraising webforms, as needed.

Professional Development: 1) Participates in weekly supervision and weekly Department

meetings. 2) Participates in trainings and provides administrative and other trainings as assigned.

Compliance: 1) Maintains excellent professional boundaries and adheres to all professional

ethical standards including abuse reporting, maintenance of employee (participant when

applicable) confidentiality. 2) Adheres to all agency and program policies including Boundary

Code of Ethics, Core Competencies, Code of Conduct, Employee Handbook and state and federal

regulations.

Other Duties: 1) Other related duties as assigned. 2) May drive on Agency business, as

required.

Minimum Qualifications:

Required

1. B.A./B.S. Degree preferably in Marketing, Communications, or other related field.

2. Proven proficiency with Microsoft Office Suite: Word, PowerPoint, Excel, Publisher and

Outlook.

3. Ability to work a flexible schedule for evening/weekend events.

4. Ability to work in fast-paced environment. Excellent written and verbal communication skills

and organizational skills, with attention to detail and follow-through.

5. Self-motivated and flexible with the ability to react to change productively and handle other

essential tasks as assigned as well as maintaining excellent customer service skills with internal

and external employee/contacts at all times.

6. Excellent organizational, analytical and time management skills.

7. Ability to work cooperatively and congenially with other employees, Board of Directors,

donors, volunteers and community members.

8. Ability to present a professional demeanor; work well under pressure; meet deadlines; ability

to multi-task; and superb attention to detail.

9. Ability to work independently. Entrepreneurial and creative, with ability to recognize

opportunities and communicate goals and objectives clearly.

10. Clean driving record; current CA Driver’s License or ability to obtain one within 10 days after

hired.

Preferred

1. Experience working in the nonprofit sector.

2. Experience in fundraising or marketing.

3. Experience managing a Customer Relations Management database such as Salesforce or

Raiser’s Edge.

4. A desire to pursue a career in development or non-profit management.

5. Experience with Adobe Creative Suite; managing social media accounts; using Word Press,

or other blogging/website building platforms.

Physical Demands:

The physical demands and work environment described here are representative of those that must

be met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals to perform the essential functions. The noise

level in the work environment is usually quiet and, at all times is maintained within safe California

Division of Occupational Safety and Health (CAL/OSHA) standards.

Communication

1. Communicates clearly and effectively, both verbally and in writing, with co-workers,

supervisors, donors, volunteers and community members.

2. Must be computer proficient and be able to work on a computer for up to 30 hours per

week

3. Proactively work to ensure that all information is appropriately communicated to other

verbally and/or through other available communication mediums.

4. Must be able to comprehend, follow, and clearly convey instructions to others.

Physical Activities

1. Must be able to handle or manipulate objects, tools, and operate controls.

2. Must be able to reach for stacked products, store and retrieve file boxes.

3. Must be able to climb as much as three flights of stairs at a time.

4. Must be able to push, pull, lift, bend, and/or carry up to 20 lbs.

5. Must be licensed and have the ability and skill to drive a car.

6. When necessary, must be able to crouch, kneel or crawl to access low spaces.

7. Must be able to reach for, store, and retrieve stacked items.

8. Must be able to operate office equipment requiring repetitive hand movement and fine

coordination including use of a computer keyboard.