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in San Francisco, CA
Development Assistant - Full-time / Part-time
Hours | Full-time, Part-time |
---|---|
Location | Oakland, CA San Francisco, California |
About this job
Job Summary:
Under the direction of the Director of Development, but operating independently, the Development
Assistant assists in the development and maintenance of individual giving programs and
community relations activities, to include coordinating giving programs, entering data into the
department?s database system, Salsa CRM, generating reports, and assisting with agency events,
the volunteer program, and other projects.
Responsibilities and Duties:
Cultivation: 1) Generates donor acknowledgement letters. 2) Assists the Development Director
and other team members with donor research and identification. 3) Maintains a calendar for donor
communications. 4) Works with the Development Managers to identify, recruit, steward
volunteers. 5) Participates in the development of departmental strategy for cultivating annual fund
donors and corporate/foundation support.
Giving Programs: 1) Maintains system for tracking and fulfilling pledges; ensures timely and
accurate acknowledgement of all gifts and other donor communications and produces donor
acknowledgement letters for CEO?s signature. 2) Establishes and maintains monthly giving
programs, including automated monthly deductions from donor? bank accounts and credit cards.
3) Produces gift reports for finance department, the Development Department and the Resource
Development Committee.
Grant Research and Information Management: 1) Researches foundations, corporations, and
government funding opportunities. 2) Maintains a list of grant prospects. 3) Acquires information
needed for grant proposals and reports. 4) Provides editing support for grant proposals and reports.
5) Assists with grant proposal and report submission. 6) Manages grant records and foundation
contact reports in department database and filing system.
Events: 1) Provides assistance with planning, promoting, coordinating, and staffing events. 2)
Provides tours of agency campuses to community members and volunteers, as requested. 3) Serves
as assistant to staff responsible for events. 4) Manages and maintains accurate records and eventrelated
documents. 5) Coordinates all data entry related to events. 6) Communicates with vendors,
donors, and other contacts as requested by the Development Team member coordinating event. 7)
Occasionally takes the lead role on small to medium events. 8) Represents agency at community
events as requested.
Agency Mailings and Publications: 1) Coordinates between Development Department and
executive department staff to produce segmented mailing lists for development department
mailings, including email. 2) Processes development mailings. 3) Participates in planning content
and marketing strategy for publications with the Development Department. 4) Serves as liaison to
print vendors, graphic designers, and other consultants for additional publications as needed.
Communications and Community Outreach: 1) Works with the Development Team to ensure
social media is up-to-date, relevant and timely. 2) Produces content for monthly donor and
volunteer, e-newsletter. 3) Updates Agency webpages and fundraising webforms, as needed.
Professional Development: 1) Participates in weekly supervision and weekly Department
meetings. 2) Participates in trainings and provides administrative and other trainings as assigned.
Compliance: 1) Maintains excellent professional boundaries and adheres to all professional
ethical standards including abuse reporting, maintenance of employee (participant when
applicable) confidentiality. 2) Adheres to all agency and program policies including Boundary
Code of Ethics, Core Competencies, Code of Conduct, Employee Handbook and state and federal
regulations.
Other Duties: 1) Other related duties as assigned. 2) May drive on Agency business, as
required.
Minimum Qualifications:
Required
1. B.A./B.S. Degree preferably in Marketing, Communications, or other related field.
2. Proven proficiency with Microsoft Office Suite: Word, PowerPoint, Excel, Publisher and
Outlook.
3. Ability to work a flexible schedule for evening/weekend events.
4. Ability to work in fast-paced environment. Excellent written and verbal communication skills
and organizational skills, with attention to detail and follow-through.
5. Self-motivated and flexible with the ability to react to change productively and handle other
essential tasks as assigned as well as maintaining excellent customer service skills with internal
and external employee/contacts at all times.
6. Excellent organizational, analytical and time management skills.
7. Ability to work cooperatively and congenially with other employees, Board of Directors,
donors, volunteers and community members.
8. Ability to present a professional demeanor; work well under pressure; meet deadlines; ability
to multi-task; and superb attention to detail.
9. Ability to work independently. Entrepreneurial and creative, with ability to recognize
opportunities and communicate goals and objectives clearly.
10. Clean driving record; current CA Driver’s License or ability to obtain one within 10 days after
hired.
Preferred
1. Experience working in the nonprofit sector.
2. Experience in fundraising or marketing.
3. Experience managing a Customer Relations Management database such as Salesforce or
Raiser’s Edge.
4. A desire to pursue a career in development or non-profit management.
5. Experience with Adobe Creative Suite; managing social media accounts; using Word Press,
or other blogging/website building platforms.
Physical Demands:
The physical demands and work environment described here are representative of those that must
be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals to perform the essential functions. The noise
level in the work environment is usually quiet and, at all times is maintained within safe California
Division of Occupational Safety and Health (CAL/OSHA) standards.
Communication
1. Communicates clearly and effectively, both verbally and in writing, with co-workers,
supervisors, donors, volunteers and community members.
2. Must be computer proficient and be able to work on a computer for up to 30 hours per
week
3. Proactively work to ensure that all information is appropriately communicated to other
verbally and/or through other available communication mediums.
4. Must be able to comprehend, follow, and clearly convey instructions to others.
Physical Activities
1. Must be able to handle or manipulate objects, tools, and operate controls.
2. Must be able to reach for stacked products, store and retrieve file boxes.
3. Must be able to climb as much as three flights of stairs at a time.
4. Must be able to push, pull, lift, bend, and/or carry up to 20 lbs.
5. Must be licensed and have the ability and skill to drive a car.
6. When necessary, must be able to crouch, kneel or crawl to access low spaces.
7. Must be able to reach for, store, and retrieve stacked items.
8. Must be able to operate office equipment requiring repetitive hand movement and fine
coordination including use of a computer keyboard.