Accounting Clerk

Crowne Plaza Melbourne Oceanfront Resort & Spa

BASIC PURPOSE: Bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Prepare and balance the hotel payroll, ensuring proper accounting procedures are followed and timely, error-free paychecks are distributed. 

ESSENTIAL FUNCTIONS:

1.       Run computer payroll reports for managers.  This would include the daily, weekly and bi-weekly punch detail, absent, wage and overtime reports. 

2.       Enter all missed punches, make any changes that the manger marks on the payroll sheets and add hours for any person who did not punch. 

3.       Enter all vacation, sick, holiday or bereavement pay on a weekly basis. 

4.     Download time clock information as updates and damages occur.

5.       Input server's total sales receipts daily and scroll through full screen editor on a bi-weekly/weekly basis to make sure that tipped employees are claiming tips, all question marks are answered and every person has at least one punch on their card.  

6.       Input all manual checks, keep track of the name, check number, amount and reason why the check was typed. 

7.       Verify, download and release payroll after all changes have been made to ensure timely, accurate processing. 

8.       Receive paychecks, accept payroll, run reports and distribute paychecks.

9.   Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up.  Record department administration phone calls and inform Assistant Controller of any potential concern.

10. Post city ledger payments in PMS system, reconcile and bill all city ledger accounts.  Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.

11. Reconcile credit card back-up to General Cashier Summary and inform Assistant Controller of any discrepancies.  Bill out credit cards (AMEX, DINERS, etc.).  Maintain accurate and legible logs for all credit cards.

12. Set up new accounts in accordance with established credit policy

13. Assist in reconciling open account status items

14. Input General Cashier Summary and maintain binder

15. File and distribute credit card cancellations, bulletins and credit warnings.  Process and follow-up on all returned checks accepted as cash payment.  Record General Ledger and City Ledger reconciliations. 

NON-ESSENTIAL FUNCTIONS:

1.  Reconcile city ledger and credit card and related accounts to General Ledger.

2.  Check phone call list for fraudulent use.

3.  Pay credit card commissions.

4.  Copy and file various reports and records. 

Knowledge and Skills:

Education:            High school education or equivalent experience

Experience:          Accounting background preferred, but not required.

Skills and Abilities: Ability to operate a personal computer, telephone and/or time clock. Telephone etiquette. Ability to compile facts and figures.  Strong organizational skills with attention to detail.   

 No. of employees supervised: None

 Travel required: None

Hours Required: Typically, Monday - Friday:  8:30 AM – 5:00 PM, Saturday as needed to meet deadlines; scheduled days and times may vary based on need.

Interstate Hotels & Resorts is an EEO/AA/Disabled/Veterans Employer. and to navigate to the “EEO is the Law” poster and supplement.