Executive Assistant - Full-time / Part-time

Please ONLY reply if you have the qualifications listed (years of experience and industry specific. The client will NOT consider resumes outside of these specifications.

PLEASE DO NOT APPLY TO MULTIPLE LISTINGS. Applying to multiple listings, and applying to listings without matching the criteria is strongly discouraged.

Summary: The Executive Assistant provides support to several senior Investment Banking professionals within the firm. The Executive Assistant provides a primary source of contact for clients and employees of the company in all matters pertaining to the people supported. The Executive Assistant may also be responsible for overseeing and organizing special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment that is results-driven and community oriented. The ideal individual has the ability to exercise good judgment in a variety of situations, is able to work under pressure, has strong written and verbal communication, and has strong analytical, administrative and organizational skills as well as the ability to balance multiple priorities. The Executive Assistant will have the ability to work independently but is also expected to thrive in a team environment.

Essential Duties and Responsibilities:

Manage and organize constantly changing calendars.

Handle all travel arrangements both domestic and international.

Successfully coordinate meetings and conference calls involving multiple parties across multiple time zones.

Conduct light company and industry research.

Communicate effectively with clients, employees and those supported.

Manage and organize ad-hoc projects including event planning.

Handle personal assistant work as requested.
Administrative

Complete a broad variety of administrative tasks including; scanning, faxing, filing, completing expense reports, entering business cards and composing and preparing correspondence.

Provide phone coverage to those supported and others as needed.

Offer backup coverage for other members of the Administrative Team as needed.
Knowledge, Skills and/or Abilities

Detail-oriented.

Excellent written and verbal communication skills.

Forward looking thinker and problem solver who actively seeks opportunities and proposes solutions.

Desire to go above and beyond for all required tasks.

Proven ability to multi-task and effectively prioritize.

Proficient in Microsoft Office (Outlook, Word, Excel and Power Point).

Commitment to being a team player and contributing to the company culture.

#LI-HH1


Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion, sex, sexual orientation, gender identity, age, marital status, national origin, citizenship status, disability or veteran status.

PLEASE DO NOT APPLY TO MULTIPLE LISTINGS