Billings and Deductions Representative 1 - Full-time / Part-time

Top 3-5:
1. Accounts Payable 1+ years of experience
2. Excel (v-Look Up, H-Look Up)
3. Invoicing
4. Account reconciliation - basic understanding
5. Data Entry - 10 key calculator

Day to Day:
-High volume, fast paced
-For each payment, there could be 50 or more deductions for certain suppliers
-Utilize multiple spreadsheets to gather the pertinent information.
- Work independently

POSITION PURPOSE:

Review and audit invoices received on assigned accounts, coding vouchers, and ensure timely and accurate payment of invoices to maximize cash discount.

EEO/VETERANS/DISABLED

ESSENTIAL FUNCTIONS AND BASIC DUTIES:
* Accurately process assigned supplier billings using company guidelines and time frames.
* Execute all required billings for the month to meet company financial deadlines.
* Collate and organize billing packets appropriately so that documents are supplied to suppliers.
* Monitor assigned billing programs for timely receipt of billing files and documentation.
* Coordinate with other internal departments regarding needed billings and documentation requirements.
* Coordinates daily checklist items, including MCB update and reports, margin extracts and reports and a variety of Sales and Purchasing reports.
* Serves as point person for vendors and brokers for requests for backup or repayment of deductions.
* Communicates ongoing status of deduction disputes to vendors, brokers and other involved parties as research progresses.
* Researches repayment requests and determines whether repayment is required.
* Researches backup requests and provides necessary documentation for the deduction.
* Enters miscellaneous vendor credits and MCBs, based on paperwork submitted by the Purchasing, Claims, Supermarket, Business Analysis and Sales Departments.
* Interacts with other departments to address and resolve issues, requests and questions.
* Performs other job duties as required.

Required Skills

QUALIFICATIONS:

Education/Certification:
* High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform duties

Experience:
* Two years of experience in Shared Services/Accounts Payable
* System Implementation preferred

Knowledge:
* Understanding of accounting, reconciliations and accounts payable functions
* Additional training in bookkeeping concepts and procedures preferred
* Proficiency in Microsoft Access and Excel

Skills/Abilities:
* Ability to communicate well verbally and in writing with internal departments, vendors, and customers
* Analytical abilities to perform account research and reconciliations in order to resolve account disputes
* Ability to work well in a team environment and develop relationships with internal departments to resolve disputes and outstanding issues quickly
* Ability to define problems, collect data, establish facts, draw valid conclusions and handle stress
* Ability to maintain a high degree of confidentiality

Analyzing data- dollar figures, vendor information, codes specific to vendors and SKUs.
--Look at a file/spread sheet
--Understand the customer's balance to figure out what sort of deductions you would be able to have
Spread sheets are very extensive

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

Aerotek is acting as an Employment Agency in relation to this vacancy.