Project Support Assoicate

Primary Purpose:

This position will primarily support Project Managers in project closeout administrative tasks. Candidate must have Intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices is also strongly preferred.

To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Duties and Responsibilities:
* Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system.
* Creates expense reports for project team members.
* Is coordinator of project communications.
* Frequently interacts with upper management on related project issues, as well as external clients.
* May maintain personal calendar for project manager.
* Performs scanning and electronic filing.
* Answers phones.
* Greets and directs visitors.
* Assembles documents (reproduction and collation).
* Performs word processing and data entry.
* Orders office supplies.
* Maintains project calendar.
* Arranges project-related meetings, travel and/or events.
* Generates or distributes ad hoc reports using various business systems and databases to internal project team.
* Generates simple documents, such as letters and memos.
* Generates more complex documents, such as spreadsheets and presentations.
* May coordinate collection of timesheets.
* May route and track invoices.
* May verify accuracy of invoices prior to approval.
* Performs other general clerical duties as needed.
* Individual contributor with no subordinates

Minimum Qualifications:
Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment on-boarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

Aerotek is acting as an Employment Agency in relation to this vacancy.