Record Management & Processing Specialist - Full-time / Part-time

Job Summary: Full-time w/ full benefits. Mon-Fri 40/hrs week and based out of Aspen Valley Hospital. Collects daily discharges and performs HIM operational record processes to facilitate timely readiness for coding, to include assembly/analysis (assignment of deficiencies), final analysis (clearing of deficiencies), loose material filing, transcription download and report distribution, MPI consolidation or information processing, in keeping with Best Practice HIM protocols.# RM#P Specialist is responsible for workflow efficiency and complying with industry standards of chart management, content and authentication.# Proficiency in the operation of standard office equipment including computers, knowledge of software, reader printers, copiers, fax machines, telephones and pagers is required.# Prepares and scans records as assigned.# Manages electronic medical record with accuracy and timeliness. ESSENTIAL FUNCTIONS #### 50% I ESSENTIAL JOB DUTIES (i.e.# Scheduling / Recruiter / Admitting) # # Coordinates one or more patient visit type to include assembly, scanning, MRQA, analysis, final analysis, archive filing, transcription download, MPI consolidation, and data quality. # # Performs said duties with accuracy and within defined time requirements. # # Ensures productivity and quality standards are maintained daily to provide for timely access to medical records. # # Performs release of information duties. # # Maintains knowledge of all information systems; Meditech, Galactica, ActiveFax, OBIX, Radiologic, etc. # II SERVICE EXCELLENCE/CUSTOMER SERVICE # # Demonstrates purposeful service excellence through exceeding patient and coworker expectations. # # Represents the department/hospital as a dedicated, courteous, and responsive employee. # III COMPLIANCE WITH RULES, REGULATIONS AND POLICIES # # Records pertinent documentation in accordance with regulatory requirements, professional standards and hospital policy. # # Adheres to federal, state and hospital rules and regulations concerning HIPAA privacy and security. # # Follows Hospital compliance plan and policies, including the Code of Conduct. # # Participates in required training for compliance related activities (HIPAA, Compliance, Patient Safety, TJC, etc.) # IV UNIT SPECIFIC DUTIES # RESPONSIBILITIES / DAY TO DAY OPERATIONS # # Validates daily discharge census against scanned charts # # Performs MRQA of scanned charts, within 3 days of discharge date, to make charts available in GVII in a timely manner # # Performs EHR analysis of scanned charts, within 5 days of discharge date, to make incomplete charts available to physicians/providers in a timely manner # # Monitors physician completion of incomplete charts, clears deficiencies timely; and assures replacement scanning is up to date # # Performs other assigned specific duties such as transcription download, data quality audits, ambulance report download, etc # # Performs and logs release of information requests # V PROFESSIONALISM # # Demonstrates responsibility and accountability for own professional decision making and professional growth. # # Participates and contributes to departmental meetings and activities. # POPULATION SPECIFIC CRITERIA ### N/R # Demonstrates the ability to assess and interact with customers of all ages, recognizing language and learning barriers, and technology challenges. # # Able to state his/her duties during a code pink drill. # VII CORE VALUES 50% # Patient Centered:is passionate about patient care, creating positive impressions on a consistent basis and exceeding our patients# expectations. Exhibits courtesy and sensitivity to the needs of patients and their families, responds with a sense of urgency to patient problems, anticipates patient requirements, responds proactively and places the patient#s safety above all else. # # Teamwork:works collaboratively with physicians and other staff and assists whenever possible. He/she openly shares information, provides feedback and participates in appropriate decision making as part of a team of healthcare professionals. Hospital and departmental objectives are placed ahead of individual agendas # # Respect for Others:actively listens to others, takes other opinions into account, and communicates openly and honestly.# He/she demonstrates respect for others by being timely with communications, completion of tasks, and meeting attendance.# The employee is respectful of all physicians, colleagues, patients, visitors, and other stakeholders # # Accountability:takes responsibility for his/her actions, abides by the hospital#s guiding philosophies and policies, and follows through on commitments and physician orders.# He/she provides complete and accurate information to the Physician and/or other members of the work team. takes personal pride and ownership in the quality of care and services provided to all internal and external customers # # Integrity:is truthful, trustworthy, and principled.#He/she#demonstrates character, conviction, and honest and ethical behavior in all interactions with others.##The employee#s word can be trusted.##Behavior is#consistent with these AVH Core Values # KNOWLEDGE, SKILLS # ABILITIES # EDUCATION/EXPERIENCE REQUIREMENTS # ######### High School Graduate or GED equivalent ######### 2 years experience working in acute care hospital medical record department, preferred # LICENSE/REGISTRATION/CERTIFICATIONS # ######### RHIT certification, preferred # KNOWLEDGE AND SKILL REQUIREMENTS # ######### Ability to concentrate and show attention to detail ######### Relatively high degree of analytical abilities ######### Strong interpersonal skills required ######### Ability to work independently ######### Medical terminology, preferred ######### Anatomy and Physiology, preferred LANGUAGE SKILLS # ######### Ability to read and communicate effectively in English # WORKING CONDITIONS # ######### Normal patient care environment with little exposure to excessive noise, dust and temperature ######### May be exposed to communicable diseases through normal or careless performance of responsibilities ######### May be exposed to mechanical dangers associated with mechanical devices ######### May be exposed to stressful situations # # DESCRIPTION OF PHYSICAL DEMANDS # PHYSICAL DEMANDS # On-the-job time is spent in the following physical activities.# ########################################################################## - Percent of Time- Stand:####################################################################### 10% Walk:######################################################################## 10% Sit:############################################################################ 80% Talk or hear:########################################################### 100% Use hands to finger, handle or feel:######################## 100% Push or pull:############################################################# 10% Stoop, kneel, crouch or crawl:################################## 10% Reach with hands and arms:##################################### 10% Taste or smell:########################################################## 00% # This job requires that weight be lifted or force be exerted. ####################################################################################### - Yes/ No - Up to 10 pounds:######################################################## yes## Up to 25 pounds:######################################################## yes## Up to 50 pounds:######################################################### no## Up to 100 pounds:####################################################### no### More than 100 pounds:################################################ no### # This job has vision requirements as follows:############# - Yes/No - Clear close vision:###################################################### yes# Clear distance vision:################################################## yes# Depth perception:####################################################### yes# Three-dimensional vision; ability to judge ## distances and spatial relationships:########################## yes# Ability to adjust eye to bring an object into ## sharp focus:############################################################# yes# # Specific demands not listed: WORK ENVIRONMENT # Job may have exposure to the following environmental conditions: ######################################################################################### -Yes/No - Wet, humid conditions (non-weather):######################### no### Work near moving mechanical parts:########################### no## Fumes or airborne particles:######################################### no### Toxic or caustic chemicals:########################################## no### Outdoor weather conditions:######################################## no### Extreme cold (non-weather):######################################## no### Extreme heat (non-weather):######################################## no### Risk of electrical shock:############################################### no### Work with explosives:################################################# no### Risk of radiation:######################################################### no### Vibration:##################################################################### no### # Hearing ability required for work environment is:### - Yes/No - Ability to hear alarms on equipment:########################## yes## Ability to hear patient call:########################################### no## Ability to hear instructions clearly:############################# yes## # ################################################################################## - Hi/Med/Lo - The typical noise level for the work environment is:############ low## # Repetitive Motion Actions############################# - Percent of Time - Repetitive use of foot control:################################### 00%### Repetitive use of hands:########################################## 100%## Grasping - simple/light:############################################ 80%## Grasping - firm/heavy:############################################# 15%## Fine dexterity:######## 99%