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Facilities Coordinator
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Portland, ME Portland, Maine |
About this job
SUMMARY
EVO International Payments is seeking a Facilities/Office Coordinator to be located in Portland, ME. This position will manage day-to-day facility and administrative operations and functions while maintaining a professional working relationship with internal and external customers. This position will report directly to the Vice President of Human Resources US & Canada.
ESSENTIAL FUNCTIONS
EVO International Payments is seeking a Facilities/Office Coordinator to be located in Portland, ME. This position will manage day-to-day facility and administrative operations and functions while maintaining a professional working relationship with internal and external customers. This position will report directly to the Vice President of Human Resources US & Canada.
ESSENTIAL FUNCTIONS
- Responsible for maintaining a preventative maintenance program within the confines of an annual budget
- Develop and maintain strong working relationships with internal clients; establish consistent communication mediums with internal clients which will enable timely notification of needs and problems; continuously strive to enhance the level of service provided
- Maintain inventory of equipment; order supplies when necessary; complete, process and maintain paperwork for purchasing (e.g. orders, invoices); identify office facility furniture needs, find the best pricing and ensure delivery/set up
- Responsible for monitoring and negotiating contracts with outside vendors and contractors to ensure agreed upon services are met and renewal periods are completed in a timely manner; identify alternative contractors when necessary to ensure competitive pricing and quality services are provided
- Conduct various utility check-ins monthly while scheduling vendor maintenance as needed
- Review, field and complete the Portland Maintenance Ticket submissions from employees pertaining to maintenance requests, building concerns, or supply needs
- Inspections of building's First Aid kits, fire extinguishers and paper shredders on a monthly basis
- Manage the daily validation of vehicles parked in company reserved spots
- Oversee HVAC system review while recording various alerts and communicating to vendors for service as needed
- Conduct weekly fitness center orientations and ensure employee agreements are signed and completed
- Complete ergonomic assessment for new hires and employees on an as need basis
- High School Diploma or equivalent
- 3-5 years of relevant facilities experience
- Ability to maintain confidentiality
- Excellent interpersonal, customer service and communications skills
- Ability to manage multiple priorities with limited supervision
- Strong organizational skills
- Experience using Microsoft desktop applications with proficiency in Excel and Word
- Must have drivers' license and vehicle available for occasional business errands; mileage reimbursed at company established rate
- Can establish and maintain productive, positive and cooperative relationships with internal and external partners, etc.
- Must be able to work extended/alternate hours on occasion to meet business needs