Financial Coordinator

Provide accounting/bookkeeping support for the Financial Manager in all aspects of his/her duties including

providing back up when Financial Manager is out of the office.

SUPERVISION RECEIVED

The Financial Assistant works under the direct supervision of the Financial Manager. In the absence of the Financial Manager, he/she reports to the Executive Director or other manager as assigned.

SUPERVISION EXERCISED

Supervises the Finance Support Staff at the direction of the Financial Manager and/or the Executive Director.

DUTIES & RESPONSIBILITIES

Patient Billing

1. Preparation and processing of all monthly patient care billing; including Medicare, Medicaid, Tricare, commercial insurance and private pay, as assigned by Financial Manager.

Hospice Medicare billing includes preparation of Form 81A, submitted to Medicare intermediary.

1. Oversee and assist with completion of accounts receivable subsidiary ledger, balances to patient databases monthly.
2. Oversee and assist with preparation of daily deposits to retain accuracy in computer system.
3. Oversee and assist with preparation of posting of payments into the patient databases.

Payroll

1. Responsible to compute employee time sheets, prepare payroll, prepare monthly and quarterly payroll tax schedules and reports as assigned by the Financial Manager.
2. Responsible to complete the quarterly worker’s compensation Excel worksheet and provide invoice to Accounts Payable.
3. Maintains all time and rate files according to State and Federal regulations.
4. Maintains strict security of all time and rate files.
5. Maintains a system for the required rate updates to assist the Financial Manager in having current, accurate files.

General Office/Accounting

1. Oversee and assist with preparation of payments and record accounts payable as assigned by the Financial Manager.

General Office/Accounting (continued)

1. Oversee and assist with processing of Purchase Orders in accounting system.
2. Review all checks and bills in accounting software for accuracy of Quickbooks class and account.
3. Oversee and assist with preparing accounting records for audit purposes and medical claim surveys as assigned by the Financial Manager. Ensures accuracy and proper signatures as required for audit, adhering to Generally Accepted Accounting Principles (GAAP).
4. Oversee and assist with preparation and maintenance of Thrift Store/Distribution Center receivable summaries, balanced with financial software.
5. Process and route all incoming inner office mail, including e-mail.
6. Assist in preparing worksheets for the South Coast Hospice Cost Report
7. Reconcile all bank accounts and review with Financial Manger monthly.
8. Assist in preparing monthly Board Financial reports for both SCH/PCS and PCS board meetings.
9. Assist in preparing information for Financial Manager and Executive Director to prepare annual budgets and any other budgetary or grant items.
10. Cross-train with Financial Manager to be able to perform his/her duties during absences.

General Duties

1. Assist in other work responsibilities accurately and promptly as requested or assigned by the Financial Manager or Executive Director.