Marketing Department Assistant

 Marketing dept Assistant

Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.

Main Job Tasks and Responsibilities

·        answer phones and transfer to the appropriate staff member

·        take and distribute accurate messages

·        greet public and clients and direct them to the correct staff member

·        coordinate messenger and courier service

·        monitor incoming emails and answer or forward as required

·        prepare outgoing mail for distribution

·        fax, scan and copy documents

·        maintain office filing and storage systems related to staff and marketing

·        update and maintain databases such as mailing lists, contact lists and client information

·        research and retrieve information when requested (data analysis of data)

·        update and maintain internal staff contact lists

·        co-ordinate and maintain staff administrative schedules

·        Work with marketing department to assist with scheduling due dates

·        Maintain schedule and coordinate installation teams, lodging, travel and expenses

·        type documents, reports and correspondence

·        organize travel arrangements for staff

·        co-ordinate and organize appointments and meetings

·        assist with event planning and implementation

·        monitor and maintain office supplies

·        perform work related errands as requested such as going to the post office and bank

·        keep area clean and tidy

Education and Experience

·        High School Diploma or equivalent

·        BS in business, communication, or marketing would be a plus.

·        previous office experience may be requested but this can also be entry level position

·        effective computer skills in MS Office

·        internet skills including use of e-mails, group messaging and data collection

·        numeracy and literacy skills

Key Competencies

·        organization and planning skills

·        work management and prioritizing skills

·        verbal and written communication skills

·        problem solving ability

·        attention to detail

·        accuracy

·        flexibility

·        reliability

·        teamwork

·        marketing experience

·        sales experience

·        trade show experience

·        proficient in social media

·        power point

·        photo shop

·        communication abilities with clients and vendors

·        ability to alien with goals, values, and needs of executive staff.

·        Customer surveys