30018-Loss Prevention Asst

Provides administrative and secretarial support to Manager(s) of Distribution Center Loss Prevention, and/or Manager of Supply Chain Investigations and Manager of Shipping Center Loss Prevention. Compiles and distributes critical DC information and is utilized as support for other DC LP Assistants as needed. Maintains separate systems for each position. Ensures accurate record keeping for expenses, payroll, benefits, reviews, investigations and audits. Organizes and maintains office and filing systems, maintains calendars and prepares correspondence. Interfaces with a variety of internal and external customers.

Major Areas of Responsibility

Provides DC Loss Prevention administrative and organizational support for multiple buildings for the appropriate Manager of DC Loss Prevention. Maintains critical day to day information and communicates information to the senior managers who are in the field. Maintains schedules for Managers of DC Loss Prevention. Supports the DC Loss Prevention Department in all correspondence and reporting. Ensures that critical files and investigation files are maintained and kept confidential. Sorts, opens and distributes mail.

Creates PO’s and orders all supplies for the Loss Prevention Department. Creates capital PO’s and maintains capital expense records. Collects, processes and reconciles invoices. Arranges travel and submits/verifies travel reimbursement for all Loss Prevention staff as needed. Follows up with store issues as needed.

Performs special projects as necessary. May assist with DCLP/Shipping Center/Supply Chain related programs and meetings such as: Shrink Committee, Store Service Team, Right On Programs, Specialist of the Quarter, Quarterly Staff meetings, Succession Planning/ Calibrations, analytics, etc.

List the most frequent INTERNAL and EXTERNAL contacts and the typical purpose of the contact. Indicate the position or title of the internal contact(s), or the name or type of organization for external contact(s). For the purpose of the contact, please indicate if the nature of that contact is to deliver information, gather information, exchange information, coordinate activities and/or direct activities.

Internal Contacts

Purpose of Contact

All levels of associates/ management w/in multiple facilities
Home Office Loss Prevention Personnel
Home Office Expense Payable Group
Home Office Financial Control
Home Office DC Services
Home Office Transportation
Home Office Store Operations
Atlas Travel

Deliver, gather, exchange information and coordinate activities.

External Contacts

Purpose of Contact

Vendors
Stores
Applicants
Visitors
Contractors
Homegoods
TJX Canada
TJX Europe

Deliver, gather, exchange information and coordinate activities.

Minimum formal education, if any, required to perform this job e.g., Bachelor's Degree in Accounting, Law Degree).

High School Diploma or equivalent job experience.


Minimum job skills required to perform this job (for example: programming languages, strong interpersonal skills, computer software packages).

Strong verbal and written communication skills
Accounts Payable
Proficiency in Microsoft Office products
Analytical skills
Customer service skills
Organizational skills
Attention to detail
Ability to multitask

Minimum experience required to perform this job.

2-4 years secretarial experience in a teamwork environment.

List specific jobs which could prepare an individual for this job.

Administrative Assistant
Secretary

Nearest Major Market: Harrisonburg
Nearest Secondary Market: Virginia
Job Segment: Accounts Payable, Payroll, Loss Prevention, Supply, Finance, Security, Retail, Operations