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Receptionist/Admin Coordinator
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | LAGUNA NIGUEL, CA LAGUNA NIGUEL, California |
About this job
Are you looking for an important role on a close-knit team?
As a Receptionist/Administrative Coordinator, your ultimate goal is to keep the team humming. You will also be the company’s first impression to new prospects and current clients, while supporting our associates.The ideal candidate for this role is friendly, dependable, a team player and follows a process until the very end. You will work closely with Clients, Associates and upper management in support of operational needs including but not limited to:
Responsibilities:
Monday - Thursday: 9:30 am to 6:30 pm
Friday: 9:30 am to 4:30 pm
Our requirements are high, we put our clients first, we work hard and it just so happens we all smile while doing jobs we love.
As a Receptionist/Administrative Coordinator, your ultimate goal is to keep the team humming. You will also be the company’s first impression to new prospects and current clients, while supporting our associates.The ideal candidate for this role is friendly, dependable, a team player and follows a process until the very end. You will work closely with Clients, Associates and upper management in support of operational needs including but not limited to:
Responsibilities:
- Arrange and coordinate schedules and appointments for Associates.
- Prepare weekly, monthly and/or quarterly reports, tracking works as specified by COO
- Re-confirming appointments
- Preparing seminar materials
- Entering new leads into client database
- Sending appointment email confirmations
- Mailing introductory packets to scheduled 1st appointments
- Mailing hand written cards for 1st appointments, new clients, referral cards
- Filing documents
- Maintaining office
- Faxing Documents
- Ability to communicate professionally and effectively in person, on the phone, and through writing.
- Accurately complete detailed forms and reports
- Data Entry
- Commitment to excellence and high standards
- Ability to manage priorities and workflow
- Proven ability to handle multiple projects and meet deadlines
- Strong computer skills
- Able to make clients feel welcome and taken care of
- Enjoy talking to strangers and getting to know them
- Keep office tidiness
- Errors in details just stick out like a sore thumb.
- Punctual
- Self-starter always looking for ways to improve themselves and the systems around them.
- Good judgment with the ability to make timely and sound decisions.
- Owns responsibilities
- A professional business-like appearance
- Ability to professionally interact with all levels of management and customers
- Proficient in Word, Outlook, Excel, PowerPoint
- Able to pass a background check
Monday - Thursday: 9:30 am to 6:30 pm
Friday: 9:30 am to 4:30 pm
Our requirements are high, we put our clients first, we work hard and it just so happens we all smile while doing jobs we love.
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