HR Administrative Assistant - Full-time / Part-time

About Integrity Staffing Solutions:  We are the people putting people back to work.  We are the leaders of the new normal and we have been since 1997.  Providing jobs, solutions and a deep competence for a new economy.  We supply the skills that propel life forward.  We inspire individuals to find their third, fourth and their umpteenth gear.  We are an engine of opportunity.  We are the gateway from good to great.

Job Summary

The HR Administrator will support the overall operation by providing a resource that has compassion for our client's employees and strong desire to contribute to the overall growth of the organization. Will be expected to interface with all levels in the organization and provide timely responses.

Primary Responsibilities:

• Maintain accurate and complete employee files.
• Complete employment verifications for financial or governmental requests.
• Benefits Administration – Facilitate new hires with accessing medical coverage via appropriate documentation. Also assist with open enrollment cycles.
• Maintain accuracy of HRIS system.
• Support employee needs and assist in promoting positive employee relations.
• Track DOT documents and work with each site to assure current records are maintained relating to employee MVR’s, CDL’s, medical cards, etc.
• Assist with verifying accuracy of invoices sent in from our insurance carriers.
• Search resumes, Setup interviews, perform reference checks, order background checks.
• Maintain on-boarding presentation.
• Prepare and distribute on-boarding packets.
• Verify on-boarding paperwork and Complete I-9’s within 3 days of new hire start.
• Assist with Applicant Tracking including notifying candidates on their status via e-mail, telephone, or letters.
• Complete OSHA logs and call in claims to Workman’s Comp Carrier.
• Facilitate delivery of 401K notices to employees when required.
• Perform routine administrative duties such as e-mailing, filing, scanning, faxing, shredding.
• Use available software to communicate with staff on HR Topics.
• Able to learn Payroll System to have ability to back-up Payroll Administrator.
• When business needs require may be asked to help with other duties outside the Human Resource Department.

Knowledge, Skills, and Abilities:

• Ability to keep confidentiality relating to employee’s personal information.
• Strong PC skills relating to Microsoft Office Suite Software.
• Organizational skills relating to filing and our form distribution and retrieval.
• Good writing and math skills.
• Ability to sit for long periods while performing PC functions.
• Ability to kneel, stretch as required for filing.
• On occasion, may be asked to visit various Bentley locations, or partake in job fair, etc.
• Strong work ethic, and desire to excel.

Requirements:

• High School Diploma; Associates Degree preferred.
• Some HR Knowledge relating to FMLA, FLSA, EEOC, ADA, employee relations, recruiting, etc.
• SHRM Certified Professional (SHRM-CP) or HRCI HR Professional (PHR ) certification preferred.
• At least two years in an administrative role.
• Experience with HRIS and / or payroll systems. Paychex experience a plus.

Work Environment:

Most of work will be performed sitting at desk in front of PC so need to have ability to site for long periods.
Must be able to kneel, stretch as required for filing.
Position has no supervisory responsibilities.
For the most part would be in a quiet office environment, but on occasion may be asked to go to service locations which has higher noise level and some exposure to vehicle fluids, exhausts

Integrity Staffing is an Equal Opportunity Employer.

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