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Admin Asst Sr Healthcare - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Ann Arbor, MI Ann Arbor, Michigan |
About this job
Clicking "Apply Now" opens the link in a new window.Job Summary
Provide skilled, complex Office support to the Pediatric Urology Team and multiple physicians in a busy academic administrative setting. Utilize technical and business vocabulary, detailed knowledge of University computer systems and proficient knowledge of computer software programs (Microsoft Word, Excel, Power Point). Assist with scheduling meetings and accurately maintain Outlook appointment calendar. Compose, edit and process highly confidential correspondence. Respond to inquiries or complaints regarding matters of a sensitive or confidential nature. Sort and screen mail, maintain files, pick up and deliver catering order requests and make travel arrangements. Provide office and back up administrative support to other Administrative Assistants. Use effective communication skills and relate positively with patients, faculty, staff, and others within a diverse setting.
Responsibilities*
* Provide advanced, diversified, and confidential secretarial and administrative support to Pediatric Urology Team
* Maintain Outlook calendars -- schedule appointments and exercise discretion and judgment as to priorities.
* Schedule complex and routine meetings; prepare agendas and take minutes.
* Organize and prepare background materials for meetings.
* Draft and type emails, letters, memos, faxes, proposals, reports and other documents as required.
* Sort and open incoming mail
* Screen, prioritize and/or respond to phone calls, mail, and emails and handle independently as appropriate.
* Make travel itineraries, arrangements, promptly prepare and submit travel expense reports.
* Reconcile P-Card activity in Concur
* Maintain Providers Curriculum Vitae (CV)
* Oversee day to day maintenance of office equipment e.g., troubleshoot basic copier/fax/printer problems, replace toners, etc.
* Renew subscriptions, pay society dues, order books and other office equipment as requested
* CME Account reconciliation.
* Retrieve information from the Medical Library.
* Triage patient calls to nursing staff or physicians as appropriate.
* Provide coverage for Pediatric Urology Administrative Assistants.
* Maintain standing food orders for meetings by Pediatric Faculty
* Assist in the planning of yearly Pediatric Lectureship
* Deliver and pick up physician lab coats from Laundry Services.
* Order new lab coats.
* Order and maintain supply of physician's business cards, letterhead, and envelopes.
* Other duties as assigned by Pediatric Urology team and Urology Administration.
Required Qualifications*
* High School diploma or an equivalent combination of education and experience is necessary.
* Knowledge of PC's and desktop software with accurate typing speed of 50 wpm.
* Proficient user in Microsoft Word, Excel, and Power Point
* Basic experience with e-mail systems and calendaring systems.
* Proficient in grammar, spelling, and punctuation.
* Basic medical terminology competency is necessary.
* Demonstrated friendly, warm, articulate telephone manner with a clear, well-modulated speaking voice.
* Strong interpersonal and communication skills are necessary.
* Ability to manage stress effectively
* A minimum of two-years administrative assistant experience necessary
Desired Qualifications*
* Knowledge and experience using the MiChart system
* Knowledge and experience using Outlook system
* Knowledge and experience using Concur
Additional Information
Supervision Received
Administrative supervision received from the Administrative Manager
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
* Job Opening ID 154870
* Working Title Admin Asst Sr Healthcare
* Job Title Admin Asst Sr Healthcare
* Work Location Ann Arbor Campus
Ann Arbor, MI
* Full/Part Time Full-Time
* Regular/Temporary Regular
* FLSA Status Nonexempt
* Organizational Group Medical School
* Department Urology
* Posting Begin/End Date 3/06/2018 -- 3/20/2018
* Career Interest Administration
Apply Now
Provide skilled, complex Office support to the Pediatric Urology Team and multiple physicians in a busy academic administrative setting. Utilize technical and business vocabulary, detailed knowledge of University computer systems and proficient knowledge of computer software programs (Microsoft Word, Excel, Power Point). Assist with scheduling meetings and accurately maintain Outlook appointment calendar. Compose, edit and process highly confidential correspondence. Respond to inquiries or complaints regarding matters of a sensitive or confidential nature. Sort and screen mail, maintain files, pick up and deliver catering order requests and make travel arrangements. Provide office and back up administrative support to other Administrative Assistants. Use effective communication skills and relate positively with patients, faculty, staff, and others within a diverse setting.
Responsibilities*
* Provide advanced, diversified, and confidential secretarial and administrative support to Pediatric Urology Team
* Maintain Outlook calendars -- schedule appointments and exercise discretion and judgment as to priorities.
* Schedule complex and routine meetings; prepare agendas and take minutes.
* Organize and prepare background materials for meetings.
* Draft and type emails, letters, memos, faxes, proposals, reports and other documents as required.
* Sort and open incoming mail
* Screen, prioritize and/or respond to phone calls, mail, and emails and handle independently as appropriate.
* Make travel itineraries, arrangements, promptly prepare and submit travel expense reports.
* Reconcile P-Card activity in Concur
* Maintain Providers Curriculum Vitae (CV)
* Oversee day to day maintenance of office equipment e.g., troubleshoot basic copier/fax/printer problems, replace toners, etc.
* Renew subscriptions, pay society dues, order books and other office equipment as requested
* CME Account reconciliation.
* Retrieve information from the Medical Library.
* Triage patient calls to nursing staff or physicians as appropriate.
* Provide coverage for Pediatric Urology Administrative Assistants.
* Maintain standing food orders for meetings by Pediatric Faculty
* Assist in the planning of yearly Pediatric Lectureship
* Deliver and pick up physician lab coats from Laundry Services.
* Order new lab coats.
* Order and maintain supply of physician's business cards, letterhead, and envelopes.
* Other duties as assigned by Pediatric Urology team and Urology Administration.
Required Qualifications*
* High School diploma or an equivalent combination of education and experience is necessary.
* Knowledge of PC's and desktop software with accurate typing speed of 50 wpm.
* Proficient user in Microsoft Word, Excel, and Power Point
* Basic experience with e-mail systems and calendaring systems.
* Proficient in grammar, spelling, and punctuation.
* Basic medical terminology competency is necessary.
* Demonstrated friendly, warm, articulate telephone manner with a clear, well-modulated speaking voice.
* Strong interpersonal and communication skills are necessary.
* Ability to manage stress effectively
* A minimum of two-years administrative assistant experience necessary
Desired Qualifications*
* Knowledge and experience using the MiChart system
* Knowledge and experience using Outlook system
* Knowledge and experience using Concur
Additional Information
Supervision Received
Administrative supervision received from the Administrative Manager
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
* Job Opening ID 154870
* Working Title Admin Asst Sr Healthcare
* Job Title Admin Asst Sr Healthcare
* Work Location Ann Arbor Campus
Ann Arbor, MI
* Full/Part Time Full-Time
* Regular/Temporary Regular
* FLSA Status Nonexempt
* Organizational Group Medical School
* Department Urology
* Posting Begin/End Date 3/06/2018 -- 3/20/2018
* Career Interest Administration
Apply Now