Administrative Assistant - Full-time

­­Position Objective:

Provides administrative support to the department’s Directors and/or Vice Presidents. Includes support of processes for the delivery of department programs. Assist with meeting/training preparation activities, reserving conference rooms, and department email communications. Work with Department Associates to support daily administrative functions related to scheduling meetings, managing calendars, assisting with new application implementations, and managing print and copy activities.

Primary Responsibilities

Coordinates Calendar and Correspondence

• Responsible for all scheduling and maintenance of calendar on email including anticipating and collecting prep. This includes the coordination of all meetings including dates, agendas, food, meeting rooms and invitations.
• Ensures timely and appropriate response to incoming mail and e-mails, including drafting written responses to all levels of management and key resources and customers
• Sets up and maintains email lists

Performs Reporting, File Management and Office Coordination

• Orders and maintains supplies and equipment for department
• Prepares and publishes reports, PowerPoint presentations, and spreadsheets
• Files and maintains department records and necessary documentation

*See next page for position specific business titles and addendums.

Required Qualifications:

• Professional and articulate.
• Ability to work independently and with multiple levels within the organization.
• Excellent time management and organization skills.
• Working knowledge of all Microsoft Office applications.

Special Requirements:

• N/A