Project Administrator - Full-time / Part-time

Project Administrator

Are you looking for a growing firm with an awesome culture, training opportunities, amazing benefits, and more? Do you have more than 5 years of operational, administrative or financial experience in a professional services firm?

If so, our Client in Visalia is searching for a Project Administrator to join their growing team.

Project Administrator’s responsibilities include, but are not limited to:

• Contract Administration – Prepares and processes client proposals, contracts, and scope change/contract modification documents.
• Scheduling – Monitors project milestones team-wide, supports Team Leader in allocating production resources, tracks progress, and reviews facts that affect production schedules.
• Work Planning – Assists Project Managers (PMs) with preparing, recording and monitoring project work plans, identifying variances and problem areas, and consulting on recovery strategies in order to keep projects on track financially.
• Accounting – Initiates and completes the monthly billing review/invoicing cycle, including (1) meeting with PMs to evaluate earned value (EV) and project performance; (2) preparing the invoice to the EV; and (3) ensuring the invoice includes all required information (e.g. contract amount, scope changes, billing description, etc. ).

• Reporting – Ensures data in the firm’s project financial management system is accurate and up-to-date and generates financial reports, such as project realization, team utilization and other management reports as requested.

• Administration – Assists Project Teams with correspondence, specification writing and typing, preparing and processing submittals and other documentation, printing, etc.

A successful Project Administrator collaborates with staff throughout the firm, has a thorough understanding of the A/E industry as well as the firm’s project management processes, and can translate communications and data into useful information for the team and firm leadership. We find that this requires the following education, experience and qualifications:

• Education – Bachelor’s degree in business administration, engineering management, construction management or a related field preferred but not required
• Experience – 5+ years in an operational, analyst, or administrative support role in a professional services firm. Experience in architecture, engineering or construction is a plus.
• Business Acumen – Experience in forecasting and managing project financials, including strong analytical, critical thinking and decision making skills.
• Communication – Must possess a high level of oral and written communication skills, and be willing to follow up by phone, email and in person, as needed in a professional manner.
• Fast-Paced Environment – Ability to multitask, follow instructions, and effectively prioritize and meet multiple deadlines while maintaining extreme attention to detail and levels of organization.
• Owner Mindset – Possess an elevated sense of ownership and commitment to the team to pitch in wherever necessary, including completing remedial and clerical demands.
• Proactive – Proven history of taking the initiative, identifying red flags in the production process and/or project financials, presenting solutions and implementing them quickly.
• Technology – Very comfortable learning and utilizing computer programs and databases in order to pull reports, track project financials and manage other project related administrative tasks.

Compensation & Benefits

Compensation based on experience. Benefits take effect on the 1st of the month following the date of employment and include medical, dental and employee-paid vision plans. A cafeteria plan, 401(k) plans, supplemental insurance, and Wellness and Gym programs are also available.

If interested please apply with detailed resume to be considered.

visaliaap@pridestaff.com

(559) 734-4002

3741 S Mooney Blvd, Visalia, CA 93277