Admin Asst

The Administrative Assistant assists the General Manager with clerical and technical support by performing a variety of administrative and office support duties for multiple managers in the operations and regional offices as applicable. * Greet visitors * Answer the operator line and direct calls to the appropriate place * Set up, maintain and distribute speed dial information for the phone/fax lines * Coordinate voice mail set up * Compile (in cooperation with Transportation) and distribute transportation provider list * Keep all equipment up and running including postal meter, copiers, computer & servers (via IT Dept.), fax machines and phone lines * Regularly restock supplies and paper as needed including copiers, faxes,break room, etc * Ensures all call recordings are backed up and archived * Coordinates new hire information and employee benefits documentation for the HR contact person in the operation center * Coordinates office maintenance and cleaning (to include windows & carpets)by working with the landlord, cleaning service(s) and other services the operation may require, e.g., water dispenser, shredding service, plumber, electrician, security service, etc. * Handling inbound/outbound mail including information packets and/or contracts for potential transportation providers * Prepare expense reports * Purchasing office supplies and maintaining supplies & inventory neatly and orderly * Scheduling appointments * Typing correspondence REQUIREMENTS Education: * High School Graduate or General Education Degree Experience: * 2 years prior experience as an Administrative Assistant * Prior experience in an Administrative Assistant position, supporting multiple managers and senior managers Skills: * Strong verbal, written and interpersonal communication skills * Superior time management and problem solving skills * Must be highly organized and able to multi task * Thorough knowledge of administrative practices and procedures * Able to handle highest level of confidential information Detail oriented * Timeliness and accuracy are essential * Ability to accurately type 50 correct words per minute Competencies: * Communication, Oral - Ability to communicate effectively with others using the spoken word * Communication, Written - Ability to communicate in writing clearly and concisely * Detail Oriented - Ability to pay attention to the minute details of a project or task * Interpersonal - Ability to get along well with a variety of personalities and individuals * Organized - Possessing the trait of being organized or following a systematic method of performing a task * Problem Solving - Ability to find a solution for or to deal proactively with work-related problems * Time Management - Ability to utilize the available time to organize and complete work within given deadlines Physical and Mental Requirements: * Professional appearance and presentation * Ability to work independently or with a team * Ability to follow detailed directions and execute those directions Computer/Equipment Skills: * Must be proficient with Microsoft Word, Excel, Power Point, Outlook * Must be able to operate general office equipment Environmental and Working Conditions: * Work time is conducted in an office setting LogistiCare is an Equal Opportunity Employer. Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled