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Hours Full-time, Part-time
Location 24500 Town Center Drive
Valencia, California

About this job

This is the job description for PURCHASING CLERK


JOB DESCRIPTION

Job Title: Shipping and Receiving Clerk
Department: Food and Beverage
Company: Dimension Development
Reports To: Director of Food and Beverage
Supervises: N/A
Job Description Date: May 1, 2014
Job Purpose: To ensure that the hotel is obtaining the quality and quantity of food products ordered at the quoted price utilizing a bid system to safeguard the company’s investment in food and beverage inventory and to provide management with accurate and timely operational statistics and/or reports.
Job Responsibilities:
1. Be aware of month–to-date raw food costs, monthly budget and current status with regard to purchases so that pro active measures can be taken to meet and exceed monthly budgeted food cost.
2. Procure all goods and services by securing bids on all purchases and being responsible for monthly and weekly quote sheets from major purveyors.
3. Ensure the resort is obtaining the quality and quantity of merchandise ordered at the quoted price and to code and process all invoices.
4. Maintain coolers and food storage areas at all times, communicate with Sous Chefs.
5. Required to work on days of food order placement.
6. Maintain monthly inventory including: updating prices due to fluctuations, collect all inventory count sheets, collect all transfers (food to bar, bar to food liquor,) send results to accounting, verify accuracy and make adjustments if necessary.
7. Make recommendations to management in regard to maximizing profit margins.
8. Prepare reports, as requested, including and internal food and beverage costs, to develop a more informative data base for improved management decision making and critical evaluation of work activities.
9. Audit food and beverage invoices for proper prices, extensions and discounts; track credits due from vendors, working with accounting department to ensure accurate payments.
10. Control product/owners’ assets and prevent loss through theft and/or spoilage.
11. Ensure the proper authorization for the release of product and account for daily food and beverage issues.
12. Ensure proper check in and storage procedures are adhered to, i.e. Scales, etc.
13. Oversee and assist with physical food and beverage inventories.
14. Review, evaluate and reconcile end of month food and beverage results and reports to food and beverage director and executive chef.
15. Receive food by physical checking off of invoices; product received for product ordered.
16. Store food using FIFO method in all areas. Labeled, dated. Use of, USE FIRST stickers.
17. Ship out and receive all items from carriers to include hotel and guest packages
18. Record all received items from carriers and deliver to appropriate location.
19. Keep all carrier items in an orderly fashion.
20. Other duties as assigned.
Job Skills:
1.
2.
3.
Job Qualifications: Describe the minimum qualifications needed to complete the job responsibilities.
Education
Experience
Licenses/Certifications
Management Activities: Check all that apply
Interview, select and train associates
Set and adjust associates’ rates of pay and hours of work
Direct the work of associates
Appraise associates’ productivity & efficiency to recommend promotions or other changes in status
Handle associate complaints
Discipline associates
Plan the work
Determine the techniques to be used
Apportion the work among associates
Determine materials, supplies, machinery, equipment or tools to be used or merchandise to be bought, stocked & sold
Control the flow and distribution of materials or merchandise and supplies
Provide for the safety and security of the employees or the property
Plan and control the budget
Monitor or implement legal compliance measures
Customarily and regularly direct the work of at least 2 or more full-time associates or their equivalent (1 full-time associate at 40 and 2 half-time associates at 20 hours each, are equivalent to 2 full-time associates).
Authority to hire or fire other associates, or makes suggestions and recommendations as to the hiring, firing , advancement, promotion or any other change of status of other associates are given particular weight.

Discretion & Independent Judgment: Answer all questions and provide multiple specific examples.
Question Answer (If yes, give multiple examples)
Does this position have authority to formulate, affect, interpret, or implement management policies or operating practices? NO
Does this position have authority to commit the employer in matters that have significant financial impact? NO
Does this position have authority to waive or deviate from established policies and procedures without prior approval? NO
Does this position have authority to negotiate and bind the company on significant matters? NO
Is this position involved in planning long or short-term business objectives? NO
Does this position represent the company in handling complaints, arbitrating disputes or resolving grievances?
NO
Does this position have authority to make an independent choice, free from immediate direction or supervision or make decisions or recommendations that may occasionally be reviewed, revised or reversed?

NO
Physical Requirements: Indicate requirements that are representative of those that must be met to successfully perform the essential duties of this job. Working Conditions: Indicate the environmental aspects of the job.
Ability to speak and hear. Close and distance vision. Frequent sitting with some walking and standing. Frequently lifts/carries up to 10 lbs. Continual use of manual dexterity and gross motor skills with frequent use of bi-manual dexterity and fine motor skills. Continually works in normal office conditions and in close proximity to others.
Additional physical & visual requirements (check all that apply) Additional working conditions (check all that apply)
X Identify and distinguish colors Outdoor weather conditions
X Stand for long periods of time Extreme cold (non-weather)
Walk extended distances Extreme heat (non-weather)
Lift/carry 6-25 lbs. Wet or humid conditions
Lift/carry 26-50 lbs. Near moving or mechanical parts
Lift/carry over 50 lbs. On high precarious places
Reach hands and arms in any direction With fumes or airborne particles
Kneel and/or stoop repeatedly Near toxic or caustic chemicals
Able to work overtime and/or irregular hours Near risk of electrical shock
Near loud noises
In areas of strong vibration
Other______________________________

For HR Department Use Only
Final Job Title: Shipping and Receiving Clerk Approved FLSA Status: Non-exempt
Approved Job Grade: Date Job Evaluated: May 1, 2014


I have been given the opportunity to review this position description and have discussed the requirements of the position with the hiring supervisor. I understand this position description represents the minimum performance requirements of the job.

Associate: ____________________________ Date: _______________

Supervisor: ____________________________ Date: _______________