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Administrative Coordinator - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Ann Arbor, MI Ann Arbor, Michigan |
About this job
Clicking "Apply Now" opens the link in a new window.How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, salary requirements, and outline skills and experience that directly relate to this position.
Job Summary
ABOUT THE STEPHEN M. ROSS SCHOOL OF BUSINESS
The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to develop leaders who make a positive difference in the world. Through thought and action, members of the Ross community drive change and innovation that improves business and society.
Ross is consistently ranked among the world's leading business schools. Academic degree programs include the BBA, Full-time MBA (FTMBA), Part-time MBA (Evening and Weekend formats), Executive MBA, Global MBA, Master of Accounting, Master of Supply Chain Management, Master of Management, and PhD. In addition, the school delivers open-enrollment and custom executive education programs targeting general management, leadership development, and strategic human resource management.
Purpose
The Administrative Coordinator is responsible for supporting activities related to the FTMBA Program, including, but not limited to: program support for student clubs, conferences, competitions, event sponsorship and academics; analysis of student feedback surveys; and improvement of internal operations and processes. This position reports to the Sr. Associate Director of Student Life for the FTMBA Program.
Responsibilities*
Support for Student Life Programs
* Assist Sr. Associate Director of Student Life with planning and executing major Program Office-led events including Orientation, town halls with leadership, student club leadership training, and Commencement activities.
* Assist Sr. Associate Director of Student Life and Program Coordinator with administrative needs related to student clubs, conferences, and competitions. Duties may include creating conference sites, making reservations, preparing materials, booking travel, managing expense and reimbursement requests, providing on-site support, and analyzing events.
* Assist in monitoring and responding to emails sent to the FTMBA Program Office email account.
* Maintain and update FTMBA program website (content and functionality) as needed.
Manage Student Event Sponsorship Process
* In conjunction with the Project Coordinator, oversee and track the event sponsorship process for student professional clubs, which receive almost $500K per year. Duties include communicating guidelines to students regarding the event sponsorship solicitation and fund in-take process, facilitating contracts, making payments, and processing sponsorship funds with Ross Development.
Program Evaluation and Process Improvements
* Coordinate development, administration, and analysis of surveys about the student experience and events. Surveys are conducted frequently throughout the year and inform programming associated with the academic and co-curricular experience of FTMBA students.
* Conduct research and benchmarking for special projects (e.g., curriculum, processes, co-curricular offerings, events/conferences, etc.).
* Identify opportunities to standardize policies and automate processes.
* Assist with creating and documenting processes related to key student engagements.
Assist with Academic Preparation/Course Activities
* Assist Sr. Associate Director of Graduate Advising with coordination of pre-term academic activities including managing the course waiver process, collecting and distributing pre-term materials from faculty, monitoring and ensuring students' completion of pre-term requirements.
* Assist with core course materials which includes grade analysis, seating charts, group assignments and resume books.
Other Duties as Assigned
Required Qualifications*
Education/Experience/Special Knowledge/Skills
* Bachelor's degree and at least three years of relevant experience or equivalent combination of education and related experience
* Contributes to a positive work community by approaching work with diversity, equity, and inclusion in mind; treats others with respect, dignity, and in a manner where individuals feel they belong; listens, values feedback, and learns from the perspectives of others.
* Team-oriented and flexible
* Experience managing, analyzing and presenting data
* Demonstrated project management, event planning and organizational skills; strong attention to detail
* Excellent communication skills
* Ability to exercise initiative as a critical member of a team and to work independently with high efficiency and productivity
* Professional demeanor and customer-service oriented manner
* Proven ability to successfully interact with a diverse group of people
* Ability to work effectively in a fast-paced, dynamic environment with multiple and sometimes conflicting priorities
* Ability to manage multiple tasks and meet deadlines in a timely manner
* Excellent analytical, problem-solving and decision-making skills
* Ability to handle sensitive and confidential information
* Proficiency in MS Office applications (Word, Excel, PowerPoint)
Desired Qualifications*
* Knowledge of University's policies, programs and core values, and good rapport with faculty, staff and students
* Professional experience working in an academic environment in a student-facing role
Additional Information
Skills Testing
* Skills testing may be required.
Physical Demands/Work Environment
* The person in this position routinely communicates with students about programs, events, activities, etc.
* The person in this position may present information at events
* The person in this position routinely moves books and class materials weighing up to 20 pounds to class locations or other venues for events.
* The person in this position moves through the buildings to attend meetings/events and access files or information
* May require work during early mornings, nights, and/or weekends
* Domestic travel may be required
Michigan Ross values a culture of diversity, equity, and inclusion. We are committed to the development of diverse and culturally intelligent staff who thrive and contribute to a positive and inclusive environment.
The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
* Job Opening ID 152878
* Working Title Administrative Coordinator
* Job Title Admin Coord/Project Coord
* Work Location Ann Arbor Campus
Ann Arbor, MI
* Full/Part Time Full-Time
* Regular/Temporary Regular
* FLSA Status Nonexempt
* Organizational Group School Bus Admin
* Department ROSS SCH MBA Program
* Posting Begin/End Date 3/02/2018 -- 3/16/2018
* Career Interests Academic & Student Services
Administration
Apply Now
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, salary requirements, and outline skills and experience that directly relate to this position.
Job Summary
ABOUT THE STEPHEN M. ROSS SCHOOL OF BUSINESS
The Stephen M. Ross School of Business at the University of Michigan is a diverse learning community grounded in the principle that business can be an extraordinary vehicle for positive change in today's dynamic global economy. The Ross School of Business mission is to develop leaders who make a positive difference in the world. Through thought and action, members of the Ross community drive change and innovation that improves business and society.
Ross is consistently ranked among the world's leading business schools. Academic degree programs include the BBA, Full-time MBA (FTMBA), Part-time MBA (Evening and Weekend formats), Executive MBA, Global MBA, Master of Accounting, Master of Supply Chain Management, Master of Management, and PhD. In addition, the school delivers open-enrollment and custom executive education programs targeting general management, leadership development, and strategic human resource management.
Purpose
The Administrative Coordinator is responsible for supporting activities related to the FTMBA Program, including, but not limited to: program support for student clubs, conferences, competitions, event sponsorship and academics; analysis of student feedback surveys; and improvement of internal operations and processes. This position reports to the Sr. Associate Director of Student Life for the FTMBA Program.
Responsibilities*
Support for Student Life Programs
* Assist Sr. Associate Director of Student Life with planning and executing major Program Office-led events including Orientation, town halls with leadership, student club leadership training, and Commencement activities.
* Assist Sr. Associate Director of Student Life and Program Coordinator with administrative needs related to student clubs, conferences, and competitions. Duties may include creating conference sites, making reservations, preparing materials, booking travel, managing expense and reimbursement requests, providing on-site support, and analyzing events.
* Assist in monitoring and responding to emails sent to the FTMBA Program Office email account.
* Maintain and update FTMBA program website (content and functionality) as needed.
Manage Student Event Sponsorship Process
* In conjunction with the Project Coordinator, oversee and track the event sponsorship process for student professional clubs, which receive almost $500K per year. Duties include communicating guidelines to students regarding the event sponsorship solicitation and fund in-take process, facilitating contracts, making payments, and processing sponsorship funds with Ross Development.
Program Evaluation and Process Improvements
* Coordinate development, administration, and analysis of surveys about the student experience and events. Surveys are conducted frequently throughout the year and inform programming associated with the academic and co-curricular experience of FTMBA students.
* Conduct research and benchmarking for special projects (e.g., curriculum, processes, co-curricular offerings, events/conferences, etc.).
* Identify opportunities to standardize policies and automate processes.
* Assist with creating and documenting processes related to key student engagements.
Assist with Academic Preparation/Course Activities
* Assist Sr. Associate Director of Graduate Advising with coordination of pre-term academic activities including managing the course waiver process, collecting and distributing pre-term materials from faculty, monitoring and ensuring students' completion of pre-term requirements.
* Assist with core course materials which includes grade analysis, seating charts, group assignments and resume books.
Other Duties as Assigned
Required Qualifications*
Education/Experience/Special Knowledge/Skills
* Bachelor's degree and at least three years of relevant experience or equivalent combination of education and related experience
* Contributes to a positive work community by approaching work with diversity, equity, and inclusion in mind; treats others with respect, dignity, and in a manner where individuals feel they belong; listens, values feedback, and learns from the perspectives of others.
* Team-oriented and flexible
* Experience managing, analyzing and presenting data
* Demonstrated project management, event planning and organizational skills; strong attention to detail
* Excellent communication skills
* Ability to exercise initiative as a critical member of a team and to work independently with high efficiency and productivity
* Professional demeanor and customer-service oriented manner
* Proven ability to successfully interact with a diverse group of people
* Ability to work effectively in a fast-paced, dynamic environment with multiple and sometimes conflicting priorities
* Ability to manage multiple tasks and meet deadlines in a timely manner
* Excellent analytical, problem-solving and decision-making skills
* Ability to handle sensitive and confidential information
* Proficiency in MS Office applications (Word, Excel, PowerPoint)
Desired Qualifications*
* Knowledge of University's policies, programs and core values, and good rapport with faculty, staff and students
* Professional experience working in an academic environment in a student-facing role
Additional Information
Skills Testing
* Skills testing may be required.
Physical Demands/Work Environment
* The person in this position routinely communicates with students about programs, events, activities, etc.
* The person in this position may present information at events
* The person in this position routinely moves books and class materials weighing up to 20 pounds to class locations or other venues for events.
* The person in this position moves through the buildings to attend meetings/events and access files or information
* May require work during early mornings, nights, and/or weekends
* Domestic travel may be required
Michigan Ross values a culture of diversity, equity, and inclusion. We are committed to the development of diverse and culturally intelligent staff who thrive and contribute to a positive and inclusive environment.
The statements included in this description are intended to reflect the general nature and level of work assigned to this classification and should not be interpreted as all-inclusive.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
* Job Opening ID 152878
* Working Title Administrative Coordinator
* Job Title Admin Coord/Project Coord
* Work Location Ann Arbor Campus
Ann Arbor, MI
* Full/Part Time Full-Time
* Regular/Temporary Regular
* FLSA Status Nonexempt
* Organizational Group School Bus Admin
* Department ROSS SCH MBA Program
* Posting Begin/End Date 3/02/2018 -- 3/16/2018
* Career Interests Academic & Student Services
Administration
Apply Now