The job below is no longer available.

You might also like

in Cincinnati, OH

Use left and right arrow keys to navigate
Hours Full-time, Part-time
Location Cincinnati, OH
Cincinnati, Ohio

About this job

Accounts Payable Administrator

Position Summary

The Accounts Payable Administrator is responsible for the daily vouchering of PO and Non-PO invoices submitted by approximately 250 vendors encompassing purchases & services made at 23 retail locations, and approximately 50 customer refunds per month as well as the related daily AP check runs of about 500 checks per month. This person will also maintain positive relationships with vendors through timely vendor inquiry responses and the proactive completion of vendor statement reconciliations. Also responsible for annual 1099 reporting & filing. The position will be based out of the support office located at 100 Northeast Drive Loveland, OH 45140.

Primary Responsibilities
  • Ongoing Vendor Invoice Vouchering. Process vendor invoices against approved purchase orders, identify pricing and / or quantity discrepancies against purchase orders. Process vendor invoices as non-purchase order invoices by routing them for adequate business approval. Closely review uniform vendor invoicing to ensure accurate billing before inputting data into the accounts payable sub-ledger for payment.
  • Maintain Positive Vendor Relationships. Interact with vendors to resolve issues brought up by either internal or external customers. Limited involvement communicating with vendors pertaining to receiving discrepancies or disputed invoices. Communicate with internal store locations regarding receiving discrepancies & vendor disputes. Monitor invoices for past due amounts, short payments or missing payments. Proactively complete vendor statement reconciliations in order to resolve any problems quickly.
  • Process AP Vendor Checks & Annual Vendor 1099 Reporting. Print and distribute accounts payable checks on a daily basis. Ensure timely payment of vendor invoices and manage invoice workflow to maximize the available quick-pay discounts available. Compile annual payment reporting and subsequently input / upload that data into 1099 software so that Form 1099’s are mailed and filed with the IRS timely. Manage vendor setup process to include requesting Form W-9 from new vendors and completing internal vendor setup documentation. Maintain all necessary W-9 documentation for historic records.
  • Complying with all company policies and procedures.
  • Completing all other duties as assigned.


Essential Job Qualifications
  • Functional knowledge of Microsoft Excel and Word
  • Quick learner / able with on the job training to understand:
  • Microsoft Dynamics Accounting Software
  • ReQlogic Purchasing Software
  • Ability to prioritize, organize and handle multiple tasks and responsibilities
  • Strong attention to detail
  • Professional demeanor
  • Excellent communication & relationship skills