Administrative Coordinator - Full-time / Part-time

OUR MISSION
Lessing's... A Legacy of Remarkable Hospitality.

To continue our 130-year tradition of innovation and excellence - providing unique restaurant concepts, exclusive wedding venues, distinctive catering, and skillfully executed food service management.

OUR COMPANY
Founded in 1890, Lessing’s Hospitality Group is a sixth-generation, family-owned company comprised of over 120 locations throughout the Northeast and Florida. Lessing’s operates 17 wedding and catering venues, 10 full-service restaurants, over 80 corporate and academic dining centers, eight Blaze Fast-Fire'd Pizza franchises and a historic inn. Steeped in over 130 years of tradition, but adapting to a constantly changing industry, Lessing’s Hospitality Group’s focus is on providing each guest with unique, personalized experiences and remarkable hospitality.
The Administrative Coordinator position provides administrative and sales support to the General Manager and Sales Director for all events. All aspects of sales will be supported from direct customer relations and sales, event operations assistance, and customer file management.

Essential Duties & Responsibilities:
-Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments
-Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings.
-Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities
-Use databases to create and distribute Banquet Event Orders and reports
-Responsible for generating weekly staff schedule
-Make sure that all communications with clients are responded to promptly
-Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed
-Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted
-Responsible for all invoice tracking and posting to CTUIT
-Process payments
-Vendor coordination and correspondence-Day-of operations assist and backup

Qualifications:
-College preferred
-Computer skills required: Excel, Word, database management, Publisher or equivalent a plus
-Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails
-Demonstrate high quality verbal and interpersonal communication skills
-Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision
-Work flexible hours as required including evenings/weekends if needed.Part-Time, 20-25 hrs per week (Job is only 10 months - no work in January February)
-Maintain a positive attitude, professional manner and appearance in all situations
-Professional attire required

Machine/ Equipment used:
-Computers, copiers, multi-line phones and general office equipment. Proficient in Excel, Word, Publisher

Working Conditions:
-Work hours may include days and evenings on weekdays and weekends. Work schedule may change on a weekly basis.

Physical Requirements:
Must have the ability to:
-Read and write (English) proficiently
-Communicate verbally with staff members with the use of two-way radios
-Give and/or follow verbal and written instructions