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Administrative Assistant Assoc Healthcare - Full-time / Part-time
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | Ann Arbor, MI Ann Arbor, Michigan |
About this job
Clicking "Apply Now" opens the link in a new window.Responsibilities*
The Administrative Assistant Associate is an integral member of the Women's Birth Center team providing clerical support for medical staff, patients, visitors, families and ancillary personnel. The Administrative Assistant Associate role is integral of the daily operation of the Women's Birth Center. Assists in identifying and resolving operational problems and provides training of new staff members.
Lead Unit Clerk
Perform as Administrative Assistant Associate in Von Voigtlander's Women's Hospital Birth Center; providing clerical leadership and functional supervision, problem solving, efficient operations and emphasizing patient care. This role is involved in the daily operation of the Unit Clerk role on the unit. The Administrative Assistant Associate coordinates work assignment for Unit Clerks on the Unit. Ensure that all lunches and breaks are covered during shift. Acts as a role model to clerical staff through positive and professional performance and interactions at all times. Documents call-in's, late arrivals and early departures on daily sheets. Reviews and determines approval for staff schedule trade requests. Participate in the interview process for new staff. Provide and facilitate peer feedback for performance evaluation for all clerical staff. Assist with various projects and/or tasks as assigned by the Women's Birth Center Clerical Manager/Supervisor.
Unit Clerk Training
Administers, organizes and conducts training and educational programs in connection with Women's Birth Center Unit Clerk role, on-the-job training, and employee orientation. Maintains records of training activities and employee progress and monitors effectiveness of programs. Assists in the design and development of Women's Birth Center Unit Clerk curriculum and training. Possesses and applies a broad knowledge of principles, practices, and procedures of Women's Birth Center Unit Clerk role to the completion of difficult assignments. Coordinates trainee schedules during Unit Clerk orientation. Maintain content on the Unit Clerk Website.
Additional Inpatient unit clerks perform a variety of duties including, but not limited to: Providing exceptional customer service to patients, families, visitors, and staff. Answering multiple phone lines. Ordering medical supplies, equipment, and services through appropriate mechanisms. Facilitating communication between physicians, nursing staff, and care management teams regarding orders and status updates. Arranging patient admissions, transfers, and discharges on inpatient units.
General supervision is received from a designated Women's Birth Center Clerical Services supervisor. Clerical staff also receives direction from the Administrative Assistant Associate on the Women's Birth Center. Staff members in this classification are expected to exercise judgment in the application of policies, methods and procedures.
Required Qualifications*
* High school diploma or equivalent
* Possess excellent patient relations/customer service skills
* Demonstrates excellent professional and performance in a clerical role
* Excellent phone skills
* Demonstrated dependability including excellent attendance record
* Ability to function independently while remaining calm in a high-stress environment
* Demonstrated strong interpersonal skills
* Strong organizational and prioritization skills
* Strong problem solving skills
* Ability to multi-task
* Ability to accurately work with many details
* Critical thinking skills
* Team Player
* Epic\Mi-Chart experience
* Data entry or computer experience
* Note: You will be expected to rotate between Unit Clerk and Training responsibilities
Desired Qualifications*
* Previous experience in a medical setting
* Three years of progressively responsible clerical experience.
* Knowledge of University of Michigan Hospital policies and procedures
* Knowledge of medical terminology
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular positions shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be to exclude other duties not mentioned that are of a similar kind or level of difficulty.
Work Schedule
Hrs/Week: 32 hours per week; Shift/Hours: Nights, 1130pm - 730 am.
Background Screening
University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Mission Statement
The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA StatementThe University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
* Job Opening ID 142594
* Working Title Administrative Assistant Assoc Healthcare
* Job Title Admin Asst Assoc Healthcare
* Work Location Michigan Medicine - Health Sys
Ann Arbor, MI
* Full/Part Time Full-Time
* Regular/Temporary Regular
* FLSA Status Nonexempt
* Organizational Group Um Hospital
* Department VVWH
* Posting Begin/End Date 2/08/2018 -- 2/12/2018
* Paid Time Off Yes
* Career Interest Administration
Apply Now
The Administrative Assistant Associate is an integral member of the Women's Birth Center team providing clerical support for medical staff, patients, visitors, families and ancillary personnel. The Administrative Assistant Associate role is integral of the daily operation of the Women's Birth Center. Assists in identifying and resolving operational problems and provides training of new staff members.
Lead Unit Clerk
Perform as Administrative Assistant Associate in Von Voigtlander's Women's Hospital Birth Center; providing clerical leadership and functional supervision, problem solving, efficient operations and emphasizing patient care. This role is involved in the daily operation of the Unit Clerk role on the unit. The Administrative Assistant Associate coordinates work assignment for Unit Clerks on the Unit. Ensure that all lunches and breaks are covered during shift. Acts as a role model to clerical staff through positive and professional performance and interactions at all times. Documents call-in's, late arrivals and early departures on daily sheets. Reviews and determines approval for staff schedule trade requests. Participate in the interview process for new staff. Provide and facilitate peer feedback for performance evaluation for all clerical staff. Assist with various projects and/or tasks as assigned by the Women's Birth Center Clerical Manager/Supervisor.
Unit Clerk Training
Administers, organizes and conducts training and educational programs in connection with Women's Birth Center Unit Clerk role, on-the-job training, and employee orientation. Maintains records of training activities and employee progress and monitors effectiveness of programs. Assists in the design and development of Women's Birth Center Unit Clerk curriculum and training. Possesses and applies a broad knowledge of principles, practices, and procedures of Women's Birth Center Unit Clerk role to the completion of difficult assignments. Coordinates trainee schedules during Unit Clerk orientation. Maintain content on the Unit Clerk Website.
Additional Inpatient unit clerks perform a variety of duties including, but not limited to: Providing exceptional customer service to patients, families, visitors, and staff. Answering multiple phone lines. Ordering medical supplies, equipment, and services through appropriate mechanisms. Facilitating communication between physicians, nursing staff, and care management teams regarding orders and status updates. Arranging patient admissions, transfers, and discharges on inpatient units.
General supervision is received from a designated Women's Birth Center Clerical Services supervisor. Clerical staff also receives direction from the Administrative Assistant Associate on the Women's Birth Center. Staff members in this classification are expected to exercise judgment in the application of policies, methods and procedures.
Required Qualifications*
* High school diploma or equivalent
* Possess excellent patient relations/customer service skills
* Demonstrates excellent professional and performance in a clerical role
* Excellent phone skills
* Demonstrated dependability including excellent attendance record
* Ability to function independently while remaining calm in a high-stress environment
* Demonstrated strong interpersonal skills
* Strong organizational and prioritization skills
* Strong problem solving skills
* Ability to multi-task
* Ability to accurately work with many details
* Critical thinking skills
* Team Player
* Epic\Mi-Chart experience
* Data entry or computer experience
* Note: You will be expected to rotate between Unit Clerk and Training responsibilities
Desired Qualifications*
* Previous experience in a medical setting
* Three years of progressively responsible clerical experience.
* Knowledge of University of Michigan Hospital policies and procedures
* Knowledge of medical terminology
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular positions shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be to exclude other duties not mentioned that are of a similar kind or level of difficulty.
Work Schedule
Hrs/Week: 32 hours per week; Shift/Hours: Nights, 1130pm - 730 am.
Background Screening
University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Mission Statement
The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA StatementThe University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
* Job Opening ID 142594
* Working Title Administrative Assistant Assoc Healthcare
* Job Title Admin Asst Assoc Healthcare
* Work Location Michigan Medicine - Health Sys
Ann Arbor, MI
* Full/Part Time Full-Time
* Regular/Temporary Regular
* FLSA Status Nonexempt
* Organizational Group Um Hospital
* Department VVWH
* Posting Begin/End Date 2/08/2018 -- 2/12/2018
* Paid Time Off Yes
* Career Interest Administration
Apply Now