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est. per hour
Accounting Coordinator
•30 days ago
| Hours | Full-time, Part-time |
|---|---|
| Location | 6510 Chapel Hill Rd Raleigh, North Carolina |
About this job
The Accounts Payable Coordinator at LM will be responsible for accounting and related administrative functions, working closely with other members of the Accounting Team. This position will report to the Controller.
Job duties include, but are not limited to the following:
• Review the following:
• Receive daily emails with electronic invoices, statements, and other correspondence as it relates to accounts payable
• Inspect and confirm all invoices have appropriate documentation backup, and approvals prior to payment.
• Audit all utility, service, maintenance, and phone invoices against contract pricing; resolve issues and concerns.
• Process the following:
• Enter all invoices in a timely, accurate manner into the company’s accounting software to ensure proper account coding and the advantageous vendor payment discounts.
• Pull and prepare all backup for attachment to check stubs during weekly check run process.
• File in appropriate vendor files
• Prepare all checks for Controller’s signature and approval.
• Mail all checks
• Assist payroll with the processing of all garnishment checks
• Process weekly electronic payments for vendors set up on ACH
• Process online utility payment
• Prepare end of year 1099 tax forms for independent contractors.
• Sorting, inputting and balancing weekly liquor checks and processing/communicating weekly transfers
• Calculate and pay Sales & Use Taxes
• Project work:
• Participate in, and lead portions of, the initiative to fully digitize the accounts payable process
• Coordinate with other administrative departments (e.g., purchasing, IT, operations support) to explore the use of Crunchtime software as a front-end to the accounts payable process
• Maintain and reconcile vendor statements monthly to correct any discrepancies through a thorough review process to assure the organization is paying for only what was received, and at the appropriate agreed upon price. Execute by the 10th of each month.
• Maintain company files by vendor to ensure proper documentation is available for review. Audit to ensure accurate and timely compliance with all company internal control policies and procedures.
Job duties include, but are not limited to the following:
• Review the following:
• Receive daily emails with electronic invoices, statements, and other correspondence as it relates to accounts payable
• Inspect and confirm all invoices have appropriate documentation backup, and approvals prior to payment.
• Audit all utility, service, maintenance, and phone invoices against contract pricing; resolve issues and concerns.
• Process the following:
• Enter all invoices in a timely, accurate manner into the company’s accounting software to ensure proper account coding and the advantageous vendor payment discounts.
• Pull and prepare all backup for attachment to check stubs during weekly check run process.
• File in appropriate vendor files
• Prepare all checks for Controller’s signature and approval.
• Mail all checks
• Assist payroll with the processing of all garnishment checks
• Process weekly electronic payments for vendors set up on ACH
• Process online utility payment
• Prepare end of year 1099 tax forms for independent contractors.
• Sorting, inputting and balancing weekly liquor checks and processing/communicating weekly transfers
• Calculate and pay Sales & Use Taxes
• Project work:
• Participate in, and lead portions of, the initiative to fully digitize the accounts payable process
• Coordinate with other administrative departments (e.g., purchasing, IT, operations support) to explore the use of Crunchtime software as a front-end to the accounts payable process
• Maintain and reconcile vendor statements monthly to correct any discrepancies through a thorough review process to assure the organization is paying for only what was received, and at the appropriate agreed upon price. Execute by the 10th of each month.
• Maintain company files by vendor to ensure proper documentation is available for review. Audit to ensure accurate and timely compliance with all company internal control policies and procedures.
Requirements
Job Requirements
* Three to five years experience covering all aspects of accounting and finance. Ability to analyze financial documents for inaccuracies and identify areas of noncompliance in accordance with generally accepted accounting practices. Excellent verbal communications skills required.
* Experience with Excel is highly recommended as well as with Outlook and Foxit. MAS90 preferred.
* Three to five years experience covering all aspects of accounting and finance. Ability to analyze financial documents for inaccuracies and identify areas of noncompliance in accordance with generally accepted accounting practices. Excellent verbal communications skills required.
* Experience with Excel is highly recommended as well as with Outlook and Foxit. MAS90 preferred.