Office Assistant - Full-time / Part-time

Office Assistant/Receptionist - 2 Immediate Openings

The primary purpose of this role is to support the general administration needs of the office, including receptionist duties.

The Office Assistant will efficiently and effectively manage office functions including: scheduling use of office and meeting spaces, travel arrangements, shipping, purchasing, invoicing, other vendor correspondence, supporting the refurbishment/restructure of the office, and other duties during core business hours, 08:30-17:00, with flexibility to adjust as business needs change.

Office Management (45%)
* Greet visitors, offer them coffee/refreshments and direct them to the appropriate staff member
* Receive, sort, and distribute incoming mail and send courier packages
* Maintain calendar for all conference rooms and offices
* Maintain presentable workspace to include the reception area, kitchen, conference rooms, visitor's office,, and supply/marketing closet
* Monitor inventory of office supplies and replenish when necessary
* Arrange transportation for staff, clients, and visitors to ensure efficient and cost effective travel to and from the office
* Provide information including basic research on directions, restaurants, hotels, vendors etc.
* Support local events coordination and arrange catering, when required

Administrative (55%)
* Input and process expense claims in the Expense Portal on behalf of VPs or other employees based in the Manassas, VA office
* Create and manage initial submissions to Finance required for purchasing including vendor forms, Purchase Requisitions and Purchase Orders
* Document and track status of all Purchases and manage the flow of Purchase orders through the Purchasing system with the support of management and finance
* Troubleshoot and resolve purchases that are stuck in the system with the support of management and finance
* Create and edit emails, PowerPoint presentations, word documents and excel spreadsheets
* Create documents, reports and correspondence related to office management and functions
* Answer, screen, and transfer calls to the appropriate staff; take messages and answer all queries
* Other ad-hoc administrative tasks and projects related to office functions, as assigned by the Line Manager

If interested, please send updated resumes to Shannon Costello at shcostello(at)aerotek.com. Qualified candidates will be contacted within 24 hours.

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

Aerotek is acting as an Employment Agency in relation to this vacancy.