Sr. Administrative Secretary - Occupational Therapy, School of Hlth Professions - 63541 - Full-time / Part-time

Min Qualifications

High school or equivalent with 5 years of related experience.


JOB DESCRIPTION:

To provide advanced secretarial support to management for effective and efficient business operations.

Salary Range

From $38,800 To $48,500 Annually

Specific Job Related Duties

• Office and data entry to include:  reconciliation of budget or office record information to ledgers or spreadsheets; and preparation and processing requisitions for supplies, travel, and expenses with the ability to utilize databases and standard office equipment
• Chair support functions to include: scheduling, providing pertinent data and files in advance of scheduled meetings or telephone calls. Screens and handles inquiries not requiring the attention of the Chair with courtesy and respect.
• Prioritizes daily work assignments and adheres to work deadlines
• Develops and/or maintains the office records and correspondence filing systems with associated incoming/outgoing mail duties
• Assists Fieldwork Coordinator and Program evaluation committee
• Acts as departmental time keeper
• Drafts effective business correspondence free of grammatical and typographical errors including transcription, duplication, and retention copies of meeting minutes in an accurate and efficient manner
• Acts as department liaison with other departments regarding inventory for occupational therapy department.
• Assist with Special Events for department
• Support and backup administrative coordinator

Preferred Skill/Competency

• Detail-oriented with strong organizational and communication skills
• Team player
• Data entry
• Excel, Access, PeopleSoft knowledge
• PeopleSoft knowledge

Preferred Work Experience

At least one year in data entry

Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.