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Hours Full-time, Part-time
Location New York, NY
New York, New York

About this job

This position requires strong communication and customer service skills, above average computer skills (particularly with Excel, Word, and PowerPoint), and the ability to multi-task and prioritize in a busy environment.

Serve as a resource for basic company policies and procedures such as vacation and expense reimbursements.

Communicate with executives and line management to gather/convey relevant information.

Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task.

Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment.

Phone skills, calendar & travel management, expense reporting skills also required.

Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties.

Works with other assistants in office as a team, backing each other up when needed.

Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through.

May act as liaison to outside groups coordinating events where the executive is traveling and working closely with salesman to set up itinerary of meetings, points of contact and coordinating conference details.

Must closely track speaking engagements, meetings and conference calls in an internal web based system.

Involved in high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment.

Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences.

Qualifications

3+ years experience supporting a senior level manager

MS Office - Outlook, Word, PowerPoint, Excel

Strong written and verbal communication skills

Highly organized with a strong attention to detail

Ability to multi task in a faced paced environment

Self directed team player

Strong diplomacy skills with the ability to maintain confidentiality

Posting Date : 07/25/2016

Location : US-NY-New York

Travel : No

Full / Part-time : Fulltime

Hours Per Week : 40.00

Shift : 1st Shift